Job Summary

Apply basic principles of accounting (GAAP) to prepare and maintain records of financial transactions. Analyze and interpret financial information. Compute, classify, record, and audit financial data while ensuring appropriate accounting & financial reporting controls. Maintain ledgers and supporting documentation for transactions and work in a variety of different accounting functions. Examine, analyze and interpret accounting records for management. Provide high quality support service to all levels of management.

Responsibilities

• Provides oversight of all I/T Vendor Software License Agreements. • Prepares and analyzes management reports that highlight operational results and trends. • Tracks all invoices and appropriate documentation for vendor agreements and escalates variances in a timely manner. • Works with I/T Finance and Contract Lead to prepare and maintain operating and capital budgets for the IT portion of the I/T, including multi-year projections. • Coordinates with the other member of the I/T Management team to provide administrative support in the review and recommendation of all I/T software/hardware maintenance renewals. • Coordinates and submits all I/T related Expense and Capital purchase orders. • Comparing purchase orders, prices, terms of payment and other charges • Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts • Vandalia Health offers a broad range of services to individuals in need of high-quality healthcare. With a focus on personal care and enriching activities. • We are currently seeking a talented AP Specialist at our corporate office in Charleston, WV. This position will have primary responsibility of working with our Accounts Payable team for our IT Business Operations team. • Ensure accurate and timely processing of Accounts Payable, including research/resolution of vendor account and community issues, and new vendor paperwork. • Managing accounts payable using accounting software and other programs • Handling accounts payable for separate entities and vendors • Establishing and maintaining relationships with new and existing vendors • Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures. • Processing due invoices for payments • Perform day to day full cycle accounts payable transactions to ensure accurate and timely payment processing • Receive, allocate and enter high volume invoices from multi-facilities • Obtain appropriate verification(s) and approval(s) for invoices before posting. • Ability to process and follow up on "rush" items. • Monthly vendor reconciliations. • Timely responses to internal and external vendor inquires/issues. • Ensure proper accounting of month-end. • Research and resolution of invoice or community AP issues. • Ensure that all processing and reporting deadlines are consistently achieved. • Maintain effective, timely and professional communication with Vandalia Health employees and management.

Knowledge, Skills & Abilities

Patient Group Knowledge (Only applies to positions with direct patient contact) The employee must possess/obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department’s identified patient ages. Specifically the employee must be able to demonstrate competency in: 1) ability to obtain and interpret information in terms of patient needs; 2) knowledge of growth and development; and 3) understanding of the range of treatment needed by the patients. Competency Statement Must demonstrate competency through an initial orientation and ongoing competency validation to independently perform tasks and additional duties as specified in the job description and the unit/department specific competency checklist. Common Duties and Responsibilities (Essential duties common to all positions) 1. Maintain and document all applicable required education. 2. Demonstrate positive customer service and co-worker relations. 3. Comply with the company's attendance policy. 4. Participate in the continuous, quality improvement activities of the department and institution. 5. Perform work in a cost effective manner. 6. Perform work in accordance with all departmental pay practices and scheduling policies, including but not limited to, overtime, various shift work, and on-call situations. 7. Perform work in alignment with the overall mission and strategic plan of the organization. 8. Follow organizational and departmental policies and procedures, as applicable. 9. Perform related duties as assigned.

Education 

• Bachelor's Degree (Required) Education: Bachelor's degree preferred in accounting, economics, mathematics or similar discipline 

Experience: 5+ years of Accounts Payable experience 

Comments: • Support of multiple physical locations • Excel power user. • Utilization of Finance Supply Chair ERP systems (Infor, Oracle Cloud Enterprise, SAP). Proficient with high volume of transactions

Credentials 

Work Schedule: Days

Status:  Full Time Regular 1.0

Location: Northgate-400 Association Dr.

Location of Job: US:WV:Charleston

Talent Acquisition Specialist: Tamara B. Young tammy.young@vandaliahealth.org