**9493BR** **Position Title:** IT Licensing Specialist **Organization:** ITS Project Management Office **Job Responsibilities:** Responsibilities include, but are not limited to: + Create, communicate, and coordinate software licensing compliance for ITS owned software, while partnering with non-ITS departments such as Budget, Procurement, and Legal to create solutions to support a university-wide process. Ensures compliance with software licensing agreements and service contracts, and timely renewal and termination of contracts. + Prepare software licensing metrics and reports. Provides strategic input and analysis to ITS leaders on trends and recommendations of licensing actions, risk mitigation, or cost savings. + Allocate and approve subscriptions to appropriate internal users, tracks usage, and work with non-ITS departments to identify areas to leverage existing solutions, optimize utilization, and reduce cost. + Develop and maintain a software subscription repository for ITS owned software. Manage, track, and update contract and subscription renewals and license terms in license management system (iContracts). Maintains a catalog of ITS contracts and licenses, supplier records, service level agreements, and software license information/updates. + Partner with the software licensing team to ensure successful deployment of licenses. Ensure processes, procedures, and training associated with software licenses are effectively articulated to stakeholders. Facilitate meetings, coordinate tasks for software asset management, and escalate barriers and provide resolution options. + Coordinates purchasing processes, generates purchase requisitions, creates journal entries, performs procurement card reconciliations, calculates departmental chargebacks, provides input into budget process, and reviews reports related to software and IT services, contracts, and licenses. *Typical responsibilities are intended to represent the type of tasks required and should not be construed as a comprehensive list of the specific duties and responsibilities of any particular position. Supervisors retain discretion to assign or modify work tasks as needed based on specific job requirements. **FLSA Category:** Non-exempt **Requisition Number:** 9493BR **College/Division:** Finance & Administration **Required Application Documents:** Cover Letter, Curriculum Vitae or Resume **Employment Category:** Fulltime **Additional Details:** In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. **Required Minimum Education Level:** Bachelors or Equivalent Experience **How To Apply:** In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. **Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :** 118H **Required Qualifications:** + Bachelor’s degree or equivalent experience + 2 years of experience in asset management, software licensing, IT project coordination or management, or related experience. + An equivalent combination of experience and education may be considered. + Excellent communication skills, with a patient and clear communication style for working across various departments. + Experience in managing software licenses, including renewals and cancellations. + Proven experience in working with external vendors on licensing agreements and related negotiations. + Familiarity with asset management and inventory tracking systems. + Basic understanding of accounting and budgeting for software expenses. **Preferred Qualifications:** + Certifications: Certified Software Asset Manager (CSAM) Certificate or Certified Software Manager (CSM) Certificate + Software: Experience with Workday or iContracts **Department/College Description:** Information and Technology Services (ITS) is committed to serving the university's information technology needs. We provide development, maintenance, and support for centralized administrative applications, technology infrastructure, and client computing, as well as support and advice for a wide variety of other information technology needs. Our vision is to be a catalyst driving the success of RIT through fast, flexible and personalized services. **What do we believe at RIT?:** Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring. As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few). **Work Location:** Hybrid — Remote/On-campus **Job Summary:** RIT is looking for an IT Financial & Licensing Specialist to join the Information & Technology Services (ITS) Project Management Office. As part of the ITS Project Management office, the IT Financial & Licensing Specialist will manage and coordinate software licensing tracking and compliance across Information Technology Services. The IT Financial & Licensing Specialist will also coordinate purchasing processes including generating purchase requisitions and preforming procurement card reconciliations. The IT Financial & Licensing Specialist will possess analytical skills, an understanding of the software asset management lifecycle, licensing, and the ability to communicate effectively with a variety of stakeholders. This position serves as a trusted advisor to management and is expected to share expertise with others, and provide guidance, coaching, and training to business partners. **Hourly/Salary Minimum:** 21 **Hourly/Salary Maximum:** 36