JJWC_ADMINISTRATIVE ASSISTANT III (SECRETARY II)_JJWCB-ADAS3-26-2014 * There have been 32 applications for this position
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Job Description

PLACE OF ASSIGNMENT: JUVENILE JUSTICE AND WELFARE COUNCIL

PLACE OF EXAMINATION AND INTERVIEW: JJWC, #56 MATIMTIMAN STREET, TEACHERS VILLAGE EAST, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMBINED PDF FILE FORMAT WITH AT LEAST 1 MB USING THIS LINK https://combinepdf.com/
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We wish to inform you that the Juvenile Justice and Welfare Council (JJWC) has one (1) vacant Permanent position with details as follows: 

ADMINISTRATIVE ASSISTANT III (SECRETARY II)

Position              : Administrative Assistant III

Salary Grade     : 9 (Php 19,593.00)

Item No.            : JJWCB-ADAS3-26-2014

Location            : JJWC National Secretariat, Office of the Executive

Reports to         : Executive Director

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          : Completion of two (2) years studies in college

Training             : Four (4) hours of relevant training

Experience        : One (1) year of relevant experience

Eligibility            : Career Service Sub-Professional/ First (1st) Level Eligibility

PREFFERED QUALIFICATIONS

Education          : Diploma/certificate/Associate Degree Programs on Secretarial Courses, office Management, Office Administration, IT courses

Training           : 8 hours of training in Records Management, Business writing, Office Administration/ Management, Microsoft Office Applications

Experience        : 1 year of experience in performing administrative functions or secretarial functions

JOB DESCRIPTION

The Administrative Assistant III shall perform a full range of secretarial duties and Job Summary: coordinates administrative activities for the Office of the Executive Director in coordination with the Executive Assistant.

PRIMARY TASKS

1.   Sorts, logs, tracks and coordinates timely action to all incoming documents to the Executive Director in coordination with the Executive Assistant and Unit Document Control Officers/ UDCOs;

2.     Screens incoming telephone calls, taking accurate messages, dealing with queries from internal/external callers to ensure they are referred in a timely manner to the Executive Assistant and/or concerned staff;

3.     Fills-up forms and routine endorsements and other correspondences from the Executive Director;

4.     Drafts memoranda, correspondences, and other relevant office documents in timely and accurate manner in consultation with the Executive Assistant;

5.     Acts as Unit Document Control Officer (UDCO) of the Office of the Executive Director (OED);

-        Encodes and updates details of documented information in the Document Tracking System (DTS)

-        Generates up-to-date documents needed by the Executive Director through proper identification and safe storage of records

-        Maintains and retains document masterlists of the OED- Executive Director Conducts regular records inventory in coordination with other Unit Document Control Officers (UDCOs)

6.     Assists in providing Secretariat support during OED-initiated activities including but not limited to drafting of memo/authority, confirmation of participation, reproduction of training materials, facilitating requests for supplies and payment, etc.;

7.     Maintains and updates comprehensive calendar of activities;

8.     Maintains physical and electronic office filling systems for the Office of the Executive Director;

9.     Relieves other Administrative Assistants under OED when they are absent, as required;

10.  Performs other administrative tasks as may be assigned by the immediate supervisor.

Job Outputs

1.     Secretarial and administrative support functions for Executive Director performed.

2.     Timely action on 100\% of incoming documents of the Executive Director facilitated in coordination with the Executive Assistant.

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Qualified applicants may apply online at psboard.jjwc@gmail.com and email/attach the following documents on or before June 14, 2021: 

1.     Application Letter addressed to Atty. Tricia Clare A. Oco, Executive Director, JJWC

2.     Duly accomplished Personal Data Sheet with recent passport-sized picture

3.     Comprehensive resume with Job Description and 2x2 I.D. picture

4.     Photocopy of certificate of eligibility/rating/license

5.     Certificate of relevant trainings, learning and development interventions and seminars attended (to be submitted upon schedule of exam and interview)

6.     Copy of duly signed Individual Performance Contract Rating (IPCR)/Summary of Rating of Performance Contract Assessment in the present position, if applicable

7.     Photocopy of Transcript of Record

Note: All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Walk-in applicants will not be entertained in observance to the new normal.

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Only Qualified applicants will be notified.

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