General Responsibilities:

The Junior Accountant is responsible for handling the end-to-end accounts payable and disbursement process, including maintaining accurate subsidiary ledgers, ensuring compliance with internal controls, and supporting various accounting and reconciliation tasks. This role involves processing transactions, managing vendor records, handling employee cash advances, preparing journal entries, and assisting with ad-hoc projects to support the Finance Group's Disbursement Team.

Duties and Responsibilities:

Accounts Payable and Disbursement

Process accounts payable transactions for both asset acquisitions and operating expenses, ensuring payments are made only for authorized expenditures and to correct payees. Record valid payables with complete supporting documentation in a timely and accurate manner. Ensure timely disbursement to suppliers in accordance with standard accounting lead times. Verify accuracy of payables, including correct tax computations and compliance with applicable accounting standards. Maintain complete and organized records to support all authorized payments, including: Approved Requests for Payment Billing invoices, Statements of Account, Memos, and Official Receipts Contracts, agreements, and conforme letters Justification forms, cost computations, schedules of payables, quotations, purchase/service orders, and related documents Maintain and regularly update the vendor master file for all accredited suppliers, ensuring completeness and accuracy of vendor information. Manage the liquidation and justification process for employee cash advances, ensuring timely and complete documentation.

Accounting and Ledger Maintenance

Review and reconcile accounts payable balances on a periodic basis to ensure accuracy and completeness. Perform regular analysis of subsidiary ledgers, deposits, employee advances, and receivables. Monitor and maintain mobile billing records, including generation of periodic analysis reports. Collaborate with Human Resources to align payroll adjustments with accounting records and ensure timely reconciliation. Prepare accurate monthly journal entries including accruals, reversals, and other disbursement-related transactions. Prepare Journal Vouchers for all disbursement-related accounting entries in accordance with company policy.

Internal Controls and Process Improvement

Implement and maintain audit procedures for accounts payable, accrued expenses, employee advances, and deposits to ensure compliance and strengthen internal controls. Facilitate accurate disbursement of approved petty cash vouchers to designated GCash wallets, ensuring proper documentation and journal entries. Act as administrator for employee service unit billings, ensuring timely tracking, reporting, and coordination with concerned departments. Coordinate with vendors and employees to enforce disbursement policies and resolve payment-related concerns.

Adhoc projects

Performs other work-related tasks that may be assigned from time to time

Work Set-up: Hybrid (1x a week onsite or as needed)