Key Responsibilities

1. Administrative Support:

Assist in managing daily operations, including handling office correspondence, scheduling meetings, and maintaining calendars for senior staff. Prepare and organize documents, spreadsheets, and presentations for various departments as needed. Manage filing systems (both digital and physical), ensuring documents are properly stored and easily accessible.

2. Sales and Marketing Support:

Assist the sales and marketing teams with tasks such as preparing marketing materials, managing sales inquiries, and tracking promotional activities. Help maintain and update the company’s CRM system, ensuring client and lead information is accurate and up to date. Coordinate marketing campaigns by handling logistics, tracking performance, and organizing related events or webinars. Assist in drafting marketing content for social media, email campaigns, or other digital platforms.

3. Event Coordination:

Provide logistical support for internal and external events, including trade shows, webinars, and client meetings. Coordinate with vendors, suppliers, and event partners to ensure smooth execution of events and marketing activities. Manage invitations, RSVPs, and follow-up communications for marketing-related events.

4. Office Management:

Order and maintain office supplies, ensuring that all departments are stocked with necessary materials. Assist in maintaining the office’s general tidiness and overseeing administrative aspects like equipment servicing and office repairs. Support with travel arrangements, expense reporting, and other administrative needs of senior executives.

5. Cross-departmental Assistance:

Provide administrative support to other departments such as HR, Finance, and Operations when needed, ensuring smooth inter-departmental communication and task completion. Assist with onboarding of new employees by preparing documents, setting up workspaces, and orienting new hires. Handle general office inquiries and assist visitors to the office as necessary.