Site Name: Ukraine - Kiev Oblast - Kiev Posted Date: Feb 14 2025 Junior Assistant, Logistics and Distribution Department (Intern). Key Responsibilities: Preparation of documents for import and supply of medicines, samples and reagents Maintaining a supply tracker on a daily basis, preparing a supply plan according to the agreed schedule Communication with multifunctional teams within GSK Ukraine and participation in meetings (S&D, Regulatory, QA) to consolidate the coordination of information on planned delivery dates and provide it to all interested parties (recording the minutes of meetings, preparing data) Downloading and updating the report (Safety Stock) on stock balances, coordinating the receipt of comments from different departments Uploading data and generating tables on SART Preparation of the file and verification of the report of Customs brokerage services on a monthly basis Preparation of budget files of import deliveries to minimize logistics costs, control of auto/air transportation, as well as optimization of brokerage costs for the region of Ukraine Preparation of presentations and analytical data, comparative tables on costs, types of deliveries and participation in projects that will help to find the most efficient level of supply chain operation Ensuring timely updating of information, entering data and formation of cost tables, department savings (KPIs) Acceptance of reagents and their transfer to the state laboratory Participation in regular MMs and controls (analysis of SOPs, preparation of comparative tables, preparation of MM report) Paperwork in the Ariba system, expense reports, contract negotiation, scanning and archiving of documents, registration of incoming/outgoing documentation, etc. Preparation of documents for obtaining an import license of goods containing controlled substances Maintenance of reports on the Controlled Substances Operator Substitution for the vacation period of Logistics Planner (preparation of documents for deliveries, communication with a service provider, coordination of deliveries) Participation in other projects of the Logistics and Distribution Department and performance of tasks on behalf of the Head of Logistics and Distribution Department Basic Qualifications: Currently enrolled in the 3rd to 5th year of a degree program Fluency in Ukrainian and English, written and oral Confident user of Excel, office applications MS Office, Outlook, PC Analytical mindset, attention to details, responsibility, diligence Good verbal and written communication skills Ability to work in a team Motivation Desire to learn and develop Benefits: Career in one of the leading global healthcare companies. Attractive reward package, vacation benefits alongside annual leave. Life and health insurance for the employee and their relatives Funding for sports activities. Extensive support for work-life balance (flexible work solutions and hybrid work model (in-office and remote), health and wellness events). Community support and integration activities. #LI-GSK G10 Why GSK? Uniting science, technology and talent to get ahead of disease together. GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology). Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together. Contact information: You may apply for this position online by selecting the Apply now button. Important notice to Employment businesses/ Agencies GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.