Junior Onboarding Officer

Department: Operations

Employment Type: Full Time

Location: Luxembourg

DescriptionThe Junior Onboarding Officer will be responsible for the initial on-boarding of clients, incorporation of entities, drafting the service agreements and supporting in their negotiation. He/She will also ensure proper communications with counterparties and complete other on-boarding procedures including opening of bank accounts in collaboration with the Banking Team.

\nIn conjunction with the above duties, the Junior Onboarding Officer will also assist with maintaining and developing templates for legal documents such as agreements, corporate documents, minutes, resolutions, agendas and powers of attorney. He/She will support the team in enhancing the processes and checklists relating to onboarding, governance, legal and corporate secretarial matters. He/She will also ensure the completeness and accuracy of our internal database and collaborate closely with the AML/CFT team to ensure first line of defence checks for any new onboarding.

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Essential Duties and Responsibilities\nActing as the key contact throughout the onboarding process of new clients;\nProject management in respect of client on-boarding including the following: \no   Drafting of service level agreements;o   Drafting of articles and initial fund documents using standard templates;o   Opening of bank accounts in collaboration with the Banking Team;o   Managing AML compliance procedures in collaboration with AML/CFT team;o   Liaising with notaries, lawyers and other parties;o   Making necessary publications with RCS and preparation of registers; ando   Reviewing fund documents.\nAssist in developing template legal documents such as agreements, corporate documents, minutes, resolutions, agendas, powers of attorney;\nAssist in enhancing processes and checklists relating to legal and corporate tasks, applying high governance standard in line with company policy and regulatory rules;\nMonitoring compliance of client structures with fund and corporate laws;\nAssist AML/CFT Team in periodic review of existing clients;\nSet-up and storage of all onboarding documentation in relevant systems, filing and archiving and ensuring completeness and accuracy of the internal database;\nSolving problems proactively using technical expertise and common sense;\n


Technical Knowledge / Skills Required\nFluent in English (French or German would be considered as an advantage). \nExcellent analytical and problem solving skills;\nProactive, rigorous and ability to multitask and to meet deadlines;\nExcellent analytical and problem solving skills\nTeam player and the ability to work independently\nExcellent organizational and inter-personal skills;\nGood working knowledge of MS products.\n


Minimum Education / Qualifications\nDegree in Law, Finance or Economics;\nYou have a knowledge of the Luxembourg AML/KYC environment\nA prior successful experience in Onboarding, AML/CFT or Compliance within the financial industry or within a consulting firm is not required but would be considered an advantage\n