Overview:

The GPD Operations Analyst is responsible for the generation and distribution of ballots, management of special meeting requirements and alerts, transmission of vote instructions to the local sub custodians or to the registries, and establishment and maintenance of strong working relations with our network of local custodian banks.
 

Responsibilities:

Monitor the processes by which information and data are added to or exported from production systems through electronic data feeds and other media.Maintain data to ensure quality of mission critical information using both proprietary applications and commonly used business software applications.Ensure comprehensive audit trails are in place for data that is received from or sent to production systems.Support development of training documentation and systems.Processes vote instructions from clients of GPD banks through to the banks’ local market sub custodians in the agreed upon method and format (SWIFT, fax, email, online voting).Completes any additional paperwork needed to support a vote instruction such as proxy cards, power of attorney, etc.Performs tasks under the direct voting to the registries service such as completion of proxy cards and uploading of vote files to the registry’s portal.Assists the account managers in answering incoming client inquiries.Coordinates with the sub custodians regarding rejected vote instructions as advised by the local sub custodians, as well as, requirements to lodge vote instructions for meetings with special instructions.Maintains sub-custodians’ contact information, SWIFT addresses, instruction delivery preferences and formats.Accomplishes the daily workload through the internal proprietary application GPD Manager.Reviews regular automated reports which serve as review or audit of Ballot Generation and Vote Execution processes.Contributes ideas, efforts for efficiency and improvement of processes where appropriate.Performs other duties as assigned.

Qualifications:

Bachelors’ degree in Business, Finance, Economics or any equivalent/related courseThis is an entry-level position. Fresh graduates or no work experiences are encouraged to apply.Strong verbal and written communication skillsKnowledge and experience in using MS-OfficeAbility to work within a team-oriented environmentAbility to work under tight deadlinesAbility to work overtimeStrong skills in problem solvingStrong attention to detailStrong organizational skills and ability to prioritize multiple tasksUnderstanding of corporate governance issues, corporate transactions and capital markets is a plusWilling for a Temporary Employment. Flexible working schedule (morning/night) as business requiresOpen to Fresh Graduates. This is an entry-level position.

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