Company Description

Wise is a global technology company, building the best way to move and manage the world’s money.
Min fees. Max ease. Full speed.

Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money.

As part of our team, you will be helping us create an entirely new network for the world's money.
For everyone, everywhere.

More about our mission and what we offer.

Job Description

We’re looking for a passionate and people-centric Junior Workplace Community Coordinator to join our growing Workplace team. Based at our Tallinn office, you will help us to support day-to-day operations to foster a great workplace experience for our Wisers in Tallinn. 

 

Your mission:

Our Global Workplace Team plays a key part in the employee experience at Wise, through our curated spaces, events and services. Our mission is to create and maintain a safe and inspiring workplace for Wisers to achieve the Mission. 

You’ll have the opportunity to curate a welcoming and inclusive experience for our employees and visitors by covering the Front Desk during the building’s core business hours (9.00-17.00). You’ll be in charge of:

Making sure our main office Front Desk area is always clean and presentable as this is where the experience begins;

Answering queries from our employee community via our Jira ticketing system, Slack channels and email. It could be anything from parking and food to getting new ice cube trays. You’ll be their hero!;

Receiving, sorting, scanning and sending mail; managing our third-party courier services;

Greeting our visitors, logging them in/out and making sure they have an unforgettable experience in our office;

Managing our business accounts, ensuring that we are compliant;

Addressing day-to-day landlord queries and communication including coordinating and providing building access as necessary;

Looking after our internal documentation space (Confluence) with the information on all things Workplace so that our employee community could find the answers they are looking for;

Writing creative communications to ensure our Wisers are informed about office updates and upcoming events via putting together a weekly update.

 

We have a lot of exciting things going on in our day to day life in Wise. Other tasks include:

Supporting and guiding our employee community on how to use our amenities to help them maximise their productivity in the workplace;

Assisting with the execution of community events to promote employee networking, wellbeing and our mission;

Overseeing our food and drinks orders and working together with our partners and cleaning staff.

 

Qualifications

A bit about you:

You enjoy being in the office and are able to work from 9.00-17.00;

You are fluent in Estonian and English, both verbal and written;

You have at least one year of experience in workplace/office administration or any other reception roles;

You enjoy working with people and are feedback oriented;

Strong verbal and written communication skills;

You have great multitasking and problem-solving skills with attention to detail; 

You are curious and happy to be on a look-out for any new Workplace trends that would support our Wisers.

 

Some extra skills that would be awesome

Familiarity with Google suite, Slack or Jira software tools;

Passion and understanding of entrepreneurial, start-up or tech communities;

A keen interest in the workplace or operations.

 

Additional Information

Salary: 1620 - 1860 EUR / month + a variety of benefits which can be found here: https://wise.jobs/what-we-offer

For everyone, everywhere. We're people building money without borders  — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We're proud to have a truly international team, and we celebrate our differences.
Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

If you want to find out more about what it's like to work at Wise visit Wise.Jobs.

Keep up to date with life at Wise by following us on LinkedIn and Instagram.