Description

Role Mission: The role of the Registrar is to maintain student data and records at the campus level in order to ensure compliance with district and state reportable data audits. The Registrar organizes all of the campus operation tasks with key stakeholders and executes campus operation processes that bind to our student information system as well as processing data related to student enrollment, transfers and withdrawals.

This position reports to the Manager of Information Systems Management (MISM), who will serve as the direct manager, and the Director of Compliance. The school principal will serve as the dotted line manager for the registrar. The registrar is expected to partner with the school principal.

 

What We Offer

Compensation:Compensation for this role is set at an hourly rate ranging between $18.49 for 0 years of experience and $23.11.This role is also eligible for a performance bonus based on team performance and goal

attainment.

Other Benefits:

We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:

Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.

 

Other benefits include dental and vision plans, disability, life insurance, parenting benefits, generous vacation time, referral bonuses and professional development. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

What You Bring -- Competencies:Mission Focus – focuses on IDEA’s core purpose of getting all students into collegeRecord of Results – holds high expectations for self and others to achieve and surpass intended

goals

Problem Solving – able to synthesize, analyze, and prioritize data and opportunities to develop strategies for achieving quantifiable goalsCommunication – effectively conveys information using a variety of channels and techniquesContinuous Improvement – proactively identifies opportunities to improve and consistently reflects on past actions to guide future decisions,Qualifications:Education: HS diploma or GED required, Bachelor’s degree preferredExperience: Experience with records or student information, data entry, support, systems management/entry requiredExperience with FOCUS preferredWhat You’ll Do – Accountabilities:

Compliance and state reportable data entry

Builds out the school’s master schedule on Focus and ensures that all required data entryMaintains the state/district student database system with proper coding/master scheduling to effectively monitor and update information for the funding county cycles (FTE) that create school budgetsEnsures that all coding is entered into the student information system accurately and in a timely

manner to maximize funding

Partners and consults with the correct stakeholders to ensure student schedules are correctReviews all state reportable data and conducts any necessary data clean up to ensureEnsures that the school’s master schedule is complete at least two weeks prior to the start of school; ensures that student schedules and rosters are finalized and printed by the first day of school.Ensure compliance (to state and company requirements) reporting and record keeping

 

Enrollment and attendance

Paper attendance and student enrollment reconciliation processes solidified two weeks prior to

school

Student registration verification is accurately completed by deadlineSupports campus operations team in meeting enrollment goals by first week of schoolEnsures teachers enter daily attendance by the designated time; maintains accurate attendance

records in Focus; reports to school administration any gaps in attendance processes

Owns the attendance process for Academy and College Prep students; communicates

attendance reporting to appropriate staff

Documents all attendance changes and corrects attendance data by end of dayEnsures all paper rosters are signed and datedEnsures all attendance report submissions are on time

 

Student Records

Student records are requested from other districts within five days of the student’s enrollmentAll records requests from other schools/districts will be fulfilled within 5 daysUpon receiving student records, ensures review of student records to ensure current information, accuracy, and completeness with the state/district regulations and guidelines that all required data is entered into Focus.Maintains all student records, attendance, grades, and student data and reviews student records to ensure current information, accuracy, and completeness with the state/district regulations and compliance guidelines.All FOCUS deadlines are met based on the Florida Registrar operating calendarIncrease awareness and provide consistent communication with all key stakeholders

(FOCUS Data Quality Team – including Academic Counselor, ELL Coordinator, 504 Coordinator, and Cafeteria Manager)

Increase awareness with key stakeholders (including ELL Coordinator, 504 Coordinator, HQ SPED Clerk and SPED teachers)Grade Verification, Re-registration, End of Year tasks, School and Section Enrollment Audits, Transcripts are completed timely and accuratelyAssists in clerical and administrative functions to ensure the smooth operation of the schoolMaintains student transcripts and ensures their accuracy100% of Beginning of Year Systems and Processes are ready for FDOS (First Day of School)Works closely with parents and business partners to ensure that parents are able to re-register through appropriate channelsCampus is operational one week before the first day of schoolVerify enrollment numbers prior to the daily enrollment callEnsures that all attendance, data entry, grade collection and data collecting processes are in place and shared with all stakeholders by the first day of schoolConducts professional development with teachers and staff at the beginning of the year (BOY) training week on how to appropriately take attendance and enter data into Focus as well as how substitutes should collect attendance dataWe look for Team and Family who embody the following values and characteristics:Believes and is committed to our mission and being an agent of change: that all students are

capable of getting to and through college

Has demonstrated effective outcomes and results, and wants to be held accountable for themHas a propensity for action, willing to make mistakes by doing in order to learn and

improve quickly

Works with urgency and purpose to drive student outcomesThrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and

change

Seeks and responds well to feedback, which is shared often and freely across all levels of the organizationWorks through silos and forges strong cross-departmental relationships in order to achieve outcomesWe believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students

 

About IDEA Public Schools  

   

At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to a multi-state network of tuition-free, Pre-K-12 public charter schools.    

  

IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top high schools lists. IDEA serves over 80,000 college-bound students in 143 schools across Texas, Louisiana, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college.     

  

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality. 

 

At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.  Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values

 

To Apply 

 

Please submit your application online through Jobvite. It’s in your best interest to apply as soon as possible. 

 

IDEA Public Schools in Florida intends to promote and establish a Drug-Free Workplace Program to maximize safety and productivity in the workplace, enhance our competitive position in the marketplace, without experiencing the costs, delays, and tragedies associated with accidents that result from drug or alcohol abuse by employees. A Drug-Free Workplace means that of our employees must remain Drug-Free both on and off the job, and free from alcohol on the job. In holding to this policy, all staff members will undergo drug testing prior to starting in their new role with us. 

 

To read our full policy, please click the following link: https://ideapublicschools.org/wp-content/uploads/2022/06/FL-Drug-Free-Workplace-Policy.pdf 

 

 

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at (956) 377-8000.