Lady in Red (Guest Relations Executive), Local Candidates Only

Department: Rooms Division, Front Office & Guest Services

Employment Type: Permanent - Full Time

Location: Singapore - Singapore

Description\n
SCOPE

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The Lady in Red is an iconic symbol of Kempinski and is in essence the Hotel Ambassador (or First Lady). As an extended arm of the General Manager she welcomes, meets and farewells hotel guests and is responsible for the communication with all guests providing highest quality service standards. The Lady in Red is empowered to take immediate decisions in respect to guest well being.

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OVERALL OBJECTIVES

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The job of Lady in Red is executed satisfactorily when:

\n\nLQA (Leading Quality Assurance) audit results are 85% and above.\nCSS (Customer Satisfaction Survey) results are rated on an average with “5” and above.\nHotel and Outlets are promoted.\nGuest complaints are minimized and if occur followed up efficient and are reported to Operations team.\nIn case of immediate need, the Lady in Red helps with reception duties.\n

Key Responsibilities\n
MAIN RESPONSIBILITIES

\n\nCommunication of hotel & company philosophy and internal hotel representation.\nHave an in-depth knowledge of the hotel and the geographical layout of the city / surroundings.\nKnowledgeable about all VIPs in-house, hotel functions and special events.\nCollect as much feedback information on VIPs as possible (on daily basis) by checking e.g. Google, Opera PMS company wide, briefs and distribute this information within the hotel to all relevant departments by e.g. daily guest fact sheets/reports, newsletter, etc. and ensure information is updated in the guest profile.\nWelcome, facilitate and bid farewell to as many guests as possible.\nTop VIPs MUST be welcomed upon arrival, escorted to their room and bid farewell upon departure.\nLiaise with FOM and GM, to prepare tailor made guest itinerary for Top VIP’s when appropriate and coordinate VIP greetings and departures – ahead of time.\nObtain as much information about a guest’s stay to be entered in the guest history.\nWelcome visitors to the hotel, assist with general information, internal promotions and directions.\nHandle guest complaints and requests in a polite and efficient manner, give further instructions to the relevant staff if needed to ensure optimal guest satisfaction.\nMaintain a record of all complaints and requests, follow up and inform concerned operating departments.\nPerform special projects and related duties as assigned.\nWalk throughout the hotel recognizing guests and engage with them appropriately.\nAttend & participate in daily briefings as scheduled.\nReport potential and existing hazards and rectified immediately.\nProvide information to all guests regarding the services and possible internal promotions of the hotel.\nSenior Management on any unusual circumstances that might affect guest service and expectation.\nTake decisions on upgrades / comps / rebates etc. as per stipulated hotel policies and procedures.\nParticipate in training programmes.\n\n
Additional responsibilities and tasks can be added at any time according to the needs of the business and of the hotel.

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