embecta is a global diabetes care company that is leveraging its 100-year legacy in insulin delivery to empower people with diabetes to live their best life through innovative solutions, partnerships and the passion of more than 2,000 employees around the globe. For more information, visit  embecta.com  or follow our social channels on  LinkedIn ,  Facebook ,  Instagram  and X (http://twitter.com/embecta) .  **Why join us?** A career at embecta means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work.  Here our employees can fulfill their life’s purpose through the work that they do every day. You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture.  Our Total Rewards program – which includes competitive pay, benefits, continuous learning, recognition, career growth and life balance components – is designed to support the varying needs of our diverse and global employees. **Please submit all resumes in English** **Calendar management** : Schedule and coordinate meetings, appointments, and events for the Senior Director Commercial LATAM. **Travel arrangements:** Plan and organize domestic and international travel, including booking flights, accommodation and transportation for LATAM leader and International/ Global visits. Concur management tool support. + **Expense management** : + Handle expense claims and maintain records of purchase order, invoices and expenses. + **Organize and coordinate event** : + Rooms reservation, catering and transportation services for internal and external meetings. **Communication Management** : Screen and prioritize incoming communications, manage meetings, Townhalls, Internal meetings and activities in LATAM. **Information management:** Maintain and organize files, records and data systems including Legal and confidential documentation for embecta LATAM. Including: + **Maintain databases updated** : + ensuring accuracy and confidentiality of information. + **Record keeping:** + Develop and implement efficient record-keeping systems, ensuring easy retrieval of information. + **Data entry** : + Accurately enter data into various systems and ensure data integrity including Workday, Concur and Associates Data. + **Reporting:** + Generate regular and ad hoc reports as requested by the executive, analyzing data and presenting findings on expenses control. + **Digital archiving:** + Organize and maintain digital archives, ensuring proper categorization and easy access to documents in TEAMS and other SharePoint. + **Document control:** + Manage document version control and ensure that all documents are up-to-date and properly labeled. **Additional Responsibilities** Participate in the integration process of new members to welcome in LATAM regarding corporate systems. Support to IT regarding the delivery of computers and mobile phones and cards with expansion to LATAM. **Knowledge, Skills and Abilities:** **Knowledge:** + Comprehensive understanding of administrative and executive support principles. + Familiarity with office software and tools (e.g., Microsoft Office Suite, Concur, Workday). + Knowledge of travel planning and logistics, including visa requirements and travel policies. + Understanding of data management, record-keeping, and document control practices. + Awareness of confidentiality and data privacy regulations. **Skills:** + Excellent verbal and written communication skills. + Strong organizational and multitasking abilities. + Proficiency in using office software and tools for document creation, data analysis, and scheduling and ability to research and analyze information, providing insightful recommendations. + Skilled in managing and prioritizing multiple tasks and deadlines. + Adept at problem-solving and critical thinking. **Abilities:** + Ability to work independently and make informed decisions. + Strong interpersonal skills and the ability to build positive working relationships. + Ability to maintain confidentiality and handle sensitive information with discretion. + Capacity to adapt to changing priorities and work in a fast-paced environment. + Attention to detail and a high level of accuracy in work. **Basic Qualifications:** + 5+ years of experience as an executive assistant or in a similar administrative role. + Must have experience in MS Excel and all other MS products. + Must be proficient in the English language + Proven track record of managing complex calendars and coordinating high-level meetings and events. + Demonstrated ability to handle confidential information with discretion. + Experience in managing travel arrangements, including international travel. + Strong background in information management, including database management, document control, and digital archiving. + Proficiency in research and analysis, with the ability to compile data and generate reports. + Experience in expense management and familiarity with handling invoices and purchase orders. embecta is an Equal Opportunity/Affirmative Action Employer.  We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.