Grade\: T24
Learn more about the “T” salary structure here\: https\://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.
Summary\:
The primary functions of the Lead Administrative Specialist (LAS) include providing high-level administrative support to all staff members of the Office of the President. Reporting directly to the Associate Director of Operations, the Lead Administrative Specialist performs a variety of complex and confidential administrative functions, exercise considerable discretion and integrity in handling matters delegated by the department and regularly works with a wide array of university-wide constituents.
The LAS should demonstrate the ability to work independently and complete administrative tasks, such as\: supporting office staff with calendar management; handling confidential electronic and hard copy files, assisting with office operations, providing clerical support services, data management and recordkeeping of office files; screening incoming calls, correspondences, and visitors; and providing referrals as appropriate; preparing documents for review by the president and for internal and external meetings; composing correspondence and organizing materials in support of various executive meetings; and supporting staff in arranging complex and detailed travel plans and itineraries. Strong organizational and computer skills, initiative, judgment and understanding of the policies and procedures of the university are required.
he LAS must demonstrate proficiency in oversight of major aspects of assigned projects and coordination of activities with an emphasis on timely and effective delivery of project work products in a professional and independent manner The LAS must properly represent the department when appropriate and necessary, and performs other duties as assigned.
Required Education & Experience\:
At least three (3) years of directly related administrative experience. Demonstrated experience handling multiple advanced office functions. Experience with and knowledge of all applicable computer software including Zoom, Google Drive, Microsoft Office, Mac applications, and databases. An equivalent combination of education and experience may be considered.
Required Skills & Abilities\:
* Demonstrated verbal, written and analytical skills, and attention to detail, including proofreading. * Excellent interpersonal, organizational and communication skills, along with the ability to effectively interact with a diverse group of managers, staff, faculty, students, and parents.
* Ability to assist in arranging internal and external meetings, including reservation of space, catering and/or travel arrangements, for members of the Office of the President.
* Demonstrated ability to manage multiple projects.
* Knowledge of applicable professional management, administrative and financial principals, and techniques.
* Demonstrated knowledge of all applicable computer software including\: Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Teams.
* Ability to work nights and/or weekends, if necessary.
Preferred\:
* Bachelor’s degree from an accredited institution.
* Knowledge of Banner or similar ERP system, COGNOS, KRONOS and CONCUR.
This position requires a background check.
Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.
Compliance Statement\: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
To obtain additional information about Temple University please visit our website at www.temple.edu.
Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Click here.
You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.
*Grade\: T24
Learn more about the “T” salary structure here\: https\://careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source.
Summary\:
The primary functions of the Lead Administrative Specialist (LAS) include providing high-level administrative support to all staff members of the Office of the President. Reporting directly to the Associate Director of Operations, the Lead Administrative Specialist performs a variety of complex and confidential administrative functions, exercise considerable discretion and integrity in handling matters delegated by the department and regularly works with a wide array of university-wide constituents.
The LAS should demonstrate the ability to work independently and complete administrative tasks, such as\: supporting office staff with calendar management; handling confidential electronic and hard copy files, assisting with office operations, providing clerical support services, data management and recordkeeping of office files; screening incoming calls, correspondences, and visitors; and providing referrals as appropriate; preparing documents for review by the president and for internal and external meetings; composing correspondence and organizing materials in support of various executive meetings; and supporting staff in arranging complex and detailed travel plans and itineraries. Strong organizational and computer skills, initiative, judgment and understanding of the policies and procedures of the university are required.
he LAS must demonstrate proficiency in oversight of major aspects of assigned projects and coordination of activities with an emphasis on timely and effective delivery of project work products in a professional and independent manner The LAS must properly represent the department when appropriate and necessary, and performs other duties as assigned.
Required Education & Experience\:
At least three (3) years of directly related administrative experience. Demonstrated experience handling multiple advanced office functions. Experience with and knowledge of all applicable computer software including Zoom, Google Drive, Microsoft Office, Mac applications, and databases. An equivalent combination of education and experience may be considered.
Required Skills & Abilities\:
* Demonstrated verbal, written and analytical skills, and attention to detail, including proofreading. * Excellent interpersonal, organizational and communication skills, along with the ability to effectively interact with a diverse group of managers, staff, faculty, students, and parents.
* Ability to assist in arranging internal and external meetings, including reservation of space, catering and/or travel arrangements, for members of the Office of the President.
* Demonstrated ability to manage multiple projects.
* Knowledge of applicable professional management, administrative and financial principals, and techniques.
* Demonstrated knowledge of all applicable computer software including\: Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft Teams.
* Ability to work nights and/or weekends, if necessary.
Preferred\:
* Bachelor’s degree from an accredited institution.
* Knowledge of Banner or similar ERP system, COGNOS, KRONOS and CONCUR.
This position requires a background check.
Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.
Compliance Statement\: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.
To obtain additional information about Temple University please visit our website at www.temple.edu.
Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Click here.
You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.