Position Title\: Lead Executive Assistant
Location\: Schriever Space Force Base, Colorado Springs, CO
Relocation Assistance\: None available at this time
Remote/Telework\: NO - Not available for this position
Clearance Type\: DoD Secret
Shift\: Day shift
Travel Required\: Up to 10% of the time
Description of Duties\:
The Lead Executive Assistant supports the Missile Defense Agency (MDA) on the Integrated Research and Development for Enterprise Solutions (IRES) contract. The candidate will\:
· Provide support to the Program Manager & Deputy Program Manager with all administrative needs which include calendar management, meeting scheduling, event planning travel arrangements, expense reconciliations and reports, supports preparation of materials, and operate presentation equipment.
· Serve as a liaison connecting with other Executive Assistants of various corporate SVP levels to ensure communication is open and flowing; coordinates schedules with SVPs for travel support; conference attendance, etc.
· Adapt to various demands and demonstrate the highest level of customer service and response.
· Take ownership of requests; tailor solution to the situation; be timely in follow-up; resourceful in information gathering and research; able to balance changing and competing priorities
· Work with and maintain confidential, proprietary and sensitive information
· Assist several Directors with calendar management, meeting scheduling, travel arrangements, expense reconciliations and reports, supports preparation of materials
· Support HR, other business functions, and facilitate internal and external audits
· Perform move coordination for the MDA HR system and workflows, responsible for executing new hire on-boarding, transfers of support for inter-departmental moves, departures, and personnel moves.
· Chair weekly meetings with other IRES administrative assistants and facilitate daily communication within the group.
· Manage all IRES level email distribution groups - Directors, STIMS, Functional Leads, Teammates, Amentum, IRES all, etc.
· Arrange special events and VIP visits and tours.
· Plan and execute IRES Quarterly Awards submissions, board reviews, ceremony, and audio/visual venues.
· Assist with any IRES offsite and onsite (at Schriever Space Force Base) needs – conference room reservations, supplies, etc.
· Serve as a block captain at the onsite location
The successful candidate will\:
· Exhibit excellent interpersonal skills and have frequent interaction with senior management and staff from across the contract and customers
· Be highly organized with strong attention to detail
· Have strong communication (written and verbal) and interpersonal skills
Resumes, in month and year format, must be submitted with application in order to be considered for the position. The selected candidate may be assigned as an employee for one of our teammate companies.
*
Position Title\: Lead Executive Assistant
Location\: Schriever Space Force Base, Colorado Springs, CO
Relocation Assistance\: None available at this time
Remote/Telework\: NO - Not available for this position
Clearance Type\: DoD Secret
Shift\: Day shift
Travel Required\: Up to 10% of the time
Description of Duties\:
The Lead Executive Assistant supports the Missile Defense Agency (MDA) on the Integrated Research and Development for Enterprise Solutions (IRES) contract. The candidate will\:
· Provide support to the Program Manager & Deputy Program Manager with all administrative needs which include calendar management, meeting scheduling, event planning travel arrangements, expense reconciliations and reports, supports preparation of materials, and operate presentation equipment.
· Serve as a liaison connecting with other Executive Assistants of various corporate SVP levels to ensure communication is open and flowing; coordinates schedules with SVPs for travel support; conference attendance, etc.
· Adapt to various demands and demonstrate the highest level of customer service and response.
· Take ownership of requests; tailor solution to the situation; be timely in follow-up; resourceful in information gathering and research; able to balance changing and competing priorities
· Work with and maintain confidential, proprietary and sensitive information
· Assist several Directors with calendar management, meeting scheduling, travel arrangements, expense reconciliations and reports, supports preparation of materials
· Support HR, other business functions, and facilitate internal and external audits
· Perform move coordination for the MDA HR system and workflows, responsible for executing new hire on-boarding, transfers of support for inter-departmental moves, departures, and personnel moves.
· Chair weekly meetings with other IRES administrative assistants and facilitate daily communication within the group.
· Manage all IRES level email distribution groups - Directors, STIMS, Functional Leads, Teammates, Amentum, IRES all, etc.
· Arrange special events and VIP visits and tours.
· Plan and execute IRES Quarterly Awards submissions, board reviews, ceremony, and audio/visual venues.
· Assist with any IRES offsite and onsite (at Schriever Space Force Base) needs – conference room reservations, supplies, etc.
· Serve as a block captain at the onsite location
The successful candidate will\:
· Exhibit excellent interpersonal skills and have frequent interaction with senior management and staff from across the contract and customers
· Be highly organized with strong attention to detail
· Have strong communication (written and verbal) and interpersonal skills
Resumes, in month and year format, must be submitted with application in order to be considered for the position. The selected candidate may be assigned as an employee for one of our teammate companies.
*
Basic Requirements\:
Must have one of the following combinations of education and experience\: HS Diploma (or GED) and 4 years of general experience; Associate degree, or higher, and 2 years of general experience
· Must have 2 years of experience in project administration or management.
· Must have 4 years of directly related experience
· Must have an active DoD Secret security clearance
Desired Requirements\:
· Have demonstrated proficiency in Microsoft Office Suite
· Have experience supporting DoD government contracts
· Have experience coordinating, planning, and communicating with executive level organizations (civilian Vice Presidents or higher, government SES, or military General or Flag Officer)
· Have 2 years of experience with the Missile Defense Agency
· Have experience in managing schedules, arranging travel and submitting expenses for executives
· Have experience in technical writing and editing
This position is expected to pay $65,000 - $98,000 annually; depending on experience, education, and any certifications that are directly related to the position.
This position will be posted for a minimum of 3 days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.
Our health and welfare benefits are designed to invest in you, and in the things that you care about. Your health. Your well-being. Your security. Your future. Typical benefits offered include flexible work schedules, educational reimbursement, retirement benefits (401K match), employee stock purchase plan, health benefits, tax saving options, disability benefits, life and accident insurance, voluntary benefits, paid time off and paid holidays, and parental leave.
*
Basic Requirements\:
Must have one of the following combinations of education and experience\: HS Diploma (or GED) and 4 years of general experience; Associate degree, or higher, and 2 years of general experience
· Must have 2 years of experience in project administration or management.
· Must have 4 years of directly related experience
· Must have an active DoD Secret security clearance
Desired Requirements\:
· Have demonstrated proficiency in Microsoft Office Suite
· Have experience supporting DoD government contracts
· Have experience coordinating, planning, and communicating with executive level organizations (civilian Vice Presidents or higher, government SES, or military General or Flag Officer)
· Have 2 years of experience with the Missile Defense Agency
· Have experience in managing schedules, arranging travel and submitting expenses for executives
· Have experience in technical writing and editing
This position is expected to pay $65,000 - $98,000 annually; depending on experience, education, and any certifications that are directly related to the position.
This position will be posted for a minimum of 3 days. If a candidate has not been selected at that time, it will continue to be posted until a suitable candidate is selected or the position is closed.
Our health and welfare benefits are designed to invest in you, and in the things that you care about. Your health. Your well-being. Your security. Your future. Typical benefits offered include flexible work schedules, educational reimbursement, retirement benefits (401K match), employee stock purchase plan, health benefits, tax saving options, disability benefits, life and accident insurance, voluntary benefits, paid time off and paid holidays, and parental leave.
*Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans and Labor Laws Posters.