Role Proficiency:

Capability for monitoring the team performance and provide support to the team for closing the transactions on time and allocation of work to the team. rnWork with the team for increasing the vendor data base and support the team to bring cost savings for the organization. PR-PO process awareness training to internal stake holders and able to contribute well on Purchase Process automation and process improvement.

Outcomes:

 Allocation of Approved Purchase Request to the respective buyers.  Monitoring the team members.  Providing guidance and support to the team constantly.  Through awareness on PR-PO Process.  Increasing Vendor data base.  Email management.  Interacting with internal customers in a continuous manner.  Interacting with external vendors / suppliers for getting quotes for finalising the vendor.  Negotiations with all vendors for getting best deal for the organization. Obtaining approval from Purchase committee / information based on value of transaction.  Purchase Orders are issued on time.  Submission of time sheet.

Measures of Outcomes:

 As per the schedule – Daily.  As per the committed deadline.  SLA Adherence strictly for approving Purchase Orders.  Process Adherence strictly.  Cost Savings on Vendor negotiation between 8-12%.  Prior approvals from Purchase committee for high value transactions.  Expected deliverables.  Within the stipulated SLA mentioned in the Policy.  As per the Policy and Process guidelines.

Outputs Expected:

Teamwork:

Work under supervision of Global Purchase Head as and when required.

Policies & Processes:

Improvement on policies and process compliance.

Confidentiality:

Maintain confidentiality of all transactions.

Query Response & Resolution:

Response and Resolve queries daily and on time.

Stakeholder Management:

Internal customers management. External vendors
suppliers and contractor’s management.

Skill Examples:

 Excellent Negotiation skill  Excellent communication.  Closing the deals within the deadline.  Time management  Collaborative

Knowledge Examples:

 Thorough knowledge on Purchase Policy and Process.  Conversant with procurement system.  Having better knowledge of the business and functional aspects of the process.  Vendor Selection Process thoroughly.  Very good knowledge on Vendor management.  System perspective when implementing new programs and process.  Conversant with Vendor negotiation process.

Additional Comments:

This role is responsible for and manages purchasing, materials requirements planning, supplier relationship management, product life cycle and service design. BOM Compare (SAP Vs SPEED BOM) Raise STO follow up on the allocation and shipment (PO in SAP F-pipe ) Compile the Commitment for all CS & DP parts Tracking commit vs shipment accuracy Aging Inventory Disposition Location: Kulim Minimum 3 years working experience Diploma/Bachelor's degree in Materials Management, Business Administration or an equivalent