Job Title / Role:                           Intern Administrative (P&O)

Organization:                              Siemens Proprietary Limited 

Location:                                     Midrand, South Africa

We are looking for a young dynamic individual who is ready to become part of our Learning team at one of the world’s leading technology companies.

Mission/Function of the role: This position is ideal for a self-starter ready to take on multiple tasks and support on projects to support the Learning Department in South Africa.

The Administrative Intern will be responsible for the coordination and administrative support of all learning related activities including support on multiple ad hoc projects.  This role is essential in ensuring that we represent the learning department with the highest level of quality and professionalism and that coordination and administrative services are delivered timeously.

What are the responsibilities of the role? 

Task Coordination & Administration: Efficiently manage and coordinate all assigned tasks, ensuring they reflect the high standards of the Siemens Learning Department.

Commercial & Financial Duties: Handle financial aspects of the Learning portfolio, including purchase orders, requisitions, goods receipts, cost transfers, invoice processing, and payment verifications.

Learning Application Verification: Review and verify learning applications, ensuring all documentation is accurate and amounts align with invoices or fee statements. Follow up with employees to resolve any discrepancies.

Employee & Bursar Support: Address daily administrative queries from employees and bursars, offering prompt solutions and maintaining smooth communication.

Catalogue & Course Management: Maintain and update the learning catalogue, liaising with training providers, editing courses as necessary, and ensuring timely enrolment approvals.

External Bursar Support: Assist external bursars with applications, liaise with educational institutions, and ensure timely processing of ad-hoc payments (e.g., accommodation, living allowances).

SETA Liaison: Support Skills Development Facilitators with SETA-related activities, ensuring compliance with relevant regulations.

Training Documentation & Filing: Collect, organize, and file all training-related documentation, maintaining a structured filing system for easy retrieval.

Database Management: Maintain and update the Learning Department's database, ensuring data accuracy, integrity, and compliance with internal policies.

   Qualifications and Experience 

B.Com Degree in Accounting, Business Administration, HR, Training, or Development.

National Diploma/Degree in Human Resources, Skills Development, or Learning & Development is highly favorable.

NQF Level 5 or higher in Training and Development is advantageous.

0-1 years relevant experience

               Requirements

Intermediate knowledge of Microsoft Excel, Word, PowerPoint and Outlook applications.

Fluent in written and spoken English (Business).

Prior experience in coordination and administration of Learnerships and NQF products, including SETA Interaction (Advantageous).

Previous experience in working with Training Management and Learner Management Systems (Advantageous).

Skills and Competencies

Ability to prioritise and work under pressure.

Excellent interpersonal skills.

Time management skills.

Takes ownership and works in an autonomous capacity.

Excellent planning and organisational skills.

Problem solving and decision-making skills.

Meticulous attention to detail.

Personal Attributes

Relationship builder and confident communicator.

Energetic and enthusiastic.

Self-motivated.

Able to multi-task.

Mature approach, pragmatic and tenacious.

Good team player.

Ability to think innovatively.

Client-centric.

Strives for excellence in execution.

Sense of urgency.

Emotionally intelligent

Our culture: 

Our culture embraces different perspectives, open debate, and the will to challenge convention. Change is a constant  aspect of our work. We aspire to lead the change in our industry rather than just react to it. That’s why we invite you  to take on new challenges, test your ideas, and celebrate success. 

The  company’s  approved  Employment  Equity  Plan  and  Targets under  the  Employment  Equity  Act will  be  considered as part of the recruitment process. As an equal opportunity employer we encourage and welcome people  with various disabilities to apply. 

We care about your data privacy and take compliance with the POPI Act, GDPR as well as other data protection  legislation seriously. For this reason, we ask you not to send us your CV or resume by email. We ask instead that  you create a profile in our talent community where you can upload your CV. Setting up a profile lets us know you are  interested in career opportunities with us and makes it easy for us to send you an alert when relevant positions  become open

closing date: 28 January 2025