Department: Org & Prof Development
FTE: 1.00
Full Time
Shift: Days
Position Summary:
Provide support in assigned area(s); perform a variety of complex administrative support functions relative to the assigned area of responsibility. Performs and oversees a variety of administrative, fiscal, staff, and support of educational activities. Completes special projects as assigned. Ensure adherence to Hospitals and department policies and procedures. No patient care assignment.
Detailed responsibilities:
* ADMINISTRATION - Perform various administrative functions such as monitoring expenditures and preparing reports and correspondence; may participate in a variety of research projects to develop service plans; may propose changes to program policies and procedures
* COORDINATION - Coordinate, oversee, and/or assist with various meetings, task forces, events and projects
* INFORMATION - Provide assistance and information to internal and external customers; receive, screen and route incoming calls or complex/sensitive issues to appropriate personnel; maintain and ensure confidentiality of information
* SCHEDULING - Schedule and set up rooms/locations for various events; assemble and/or coordinate materials, supplies, refreshments, etc., and ensure timely arrival of same at events
* TYPING - Type correspondence, reports, memoranda, meeting minutes and related material for department staff as requested
* NEEDS ASSESSMENT - Analyze, assess and evaluate department specific needs utilizing designed tools that adhere to current professional standards and procedures
* PROGRAM ADMIN - Coordinate and maintain special programs to include enrollment information and deductions; review and research errors and information to ensure accuracy; prepare reports and correspondence as required
* FACILITATION - Facilitate referrals for incoming and/or coordination of all outreach activities and post activities
* COLLABORATION - Collaborate with other education teams, management and staff regarding operational issues of educational programs and referrals
* OUTREACH SERVICES - Determine and acquire support personnel and equipment needed for different outreach services; arrange and coordinate travel throughout New Mexico
* DATA - Research information, compile statistics, and gather and compute various data
* REGISTRATION - Manage, coordinate, train, supervise and evaluate registration system tasks, activities and reports; maintain accurate data on training courses, attendance, course evaluations, tuition and various other activities
* RECORDS - Maintain records, files, materials, documents and databases; ensure records are accurate and updated; review, research and summarize a variety of statistical reports
* WRITING - Utilize knowledge and understanding of underlying operational issues to create, compose, and edit technical and administrative correspondence and documentation
* REPORTS - Prepare weekly, monthly, quarterly, and annual reports related to program operations as well as other special reports as necessary
* PAYROLL - Prepare bi-weekly payroll for department(s), either as primary or backup editor
* INVOICES - Prepare invoices for payment, prepare Purchase Requisitions to create Master Purchase Orders and Purchase Orders, monitor expenses for adherence to budget, advise manager of issues
* BUDGET - Assist in the preparation and administration of the annual budget; monitor fiscal status and reports; investigate and resolve variances
* CUSTOMER RELATIONS - Establish and maintain good rapport and effective working relationships with patients, visitors, physicians and Hospitals employees
* DEVELOPMENT - Enhance professional growth and development through participation in educational programs, reading current literature, attending in-services, meetings and workshops
* RELATED WORK - Perform related duties and responsibilities as required
Education:
Essential:
* Associate Degree
Education specialization:
Essential:
* Related Discipline
Experience:
Essential:
1 year directly related experience
Nonessential:
Bilingual
Credentials:
Essential:
* Not Applicable/Not Required
Physical Conditions:
Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Working conditions:
Essential:
* No or min hazard, physical risk, office environment