Who We Are  

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.   Further information is available at www.bgis.com

SUMMARY

The Leasing Coordinator will provide administrative support to the Manager- Leasing & Tenant Relations in the area of lease documentation preparation, tracking and recording, receipt and distribution of mails and correspondences, lease documentation scanning and file maintenance.  Where required, the Leasing Coordinator abstracts lease documentation and responds to simple lease interpretation requests and/or forwards such requests to relevant lease administration team members.

KEY DUTIES & RESPONSIBILITIES

Act as point of contact with Property Managers, clients, tenants, leasing inquiries for new leasing, amendments, lease renewals, terminations & assignments with copies of supporting information Coordinate the production of all reports including third-party leasing plans, tenant correspondence log, monthly transaction activity reports; distribute reports to external & internal stakeholders. Prepare ad hoc reports, as required Assist Leasing/Tenant Relations Mgr. in the preparation of listing agreements & marketing packages for surplus space & other properties Coordinate & monitor 3rd party KPIs (3rd party lease index) Process temporary occupancy requests Manage all transaction/lease files to ensure their accuracy, completeness & security Preparation of lease documentation, based on client supplied templates and client accepted business terms Assist the Leasing Director & Leasing/Tenant Relations Mgr. to ensure that the delivery of services meets or exceeds the requirements as set out in the contract & complies with internal BGIS policies & standard operating procedures Meet with tenants Manage and maintain the integrity of the RealLease database.

KNOWLEDGE & SKILLS

College Diploma focusing on Real Estate Management and Administration More than 3 years' experience of commercial leasing experience with a commercial real estate brokerage firm (preferred) or corporate real estate environment Administrative and organizational skills Attention to detail Computer skills in spreadsheet, database, and word processing applications Familiarity with commercial leases Strong customer focus and a total commitment to customer satisfaction Strong team player Strong time management skills Bilingual (French and English- written and spoken)

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!