Legal Administrative Assistant - Client: Real Estate Law

Department: Boutique Client

Employment Type: Freelance

Location: LatAm - Brazil

Reporting To: Client via Magic

Compensation: $7.00 / hour

DescriptionAbout the ClientOur client is a well-established real estate law firm located in St. Charles, Illinois, specializing in real estate law and estate planning. With a strong focus on client service, they provide comprehensive legal solutions for all aspects of real estate transactions and estate matters. Their approach combines professional legal expertise with personalized attention to meet their clients' needs.
\nWhy this role exists
Our client seeks a detail-oriented Legal Administrative Assistant to support our client's growing real estate law practice. This role will be instrumental in maintaining smooth office operations, managing client communications, and handling essential documentation for real estate transactions. The position offers an opportunity to grow into more complex legal administrative responsibilities while supporting the firm's commitment to excellent client service.

The Impact you’ll makeClient Communication & Support\nAnswer phones and manage incoming client inquiries\nSchedule and coordinate real estate closings\nFacilitate communication between multiple parties\nProvide basic information and updates to clients\nLegal Documentation Management\nEnter and maintain contracts in the CRM system\nProcess basic attorney review letters\nHandle extension requests\nManage client intake documentation\nAdministrative Excellence\nMaintain organized filing systems\nCoordinate schedules and appointments\nTrack deadlines and follow-ups\nManage general office communications\nProcess Improvement\nHelp streamline administrative workflows\nMaintain and update CRM records\nSupport the development of efficient systems\nAssist in standardizing routine processes\n

Skills, Knowledge and ExpertiseRequired:\nFluent English communication skills with minimal accent (essential for client interaction)\nProven experience with CRM systems (Hubspot, Salesforce, High Level, or similar)\nAdministrative experience in a professional setting\nProficiency in Microsoft Office Suite\nExperience in scheduling and coordination\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\n\nNice to Have:\nBackground in law or paralegal studies\nPrevious experience in a legal environment, especially real estate law firms\nExperience with legal intake processes\nFamiliarity with real estate transactions and terminology\n\n\nYour Superpowers:\nTechnical Skills:\nCRM system proficiency\nDocumentation management\nCalendar management expertise\nBasic legal document processing\nMicrosoft Office Suite mastery

\n\n\n\nSoft Skills:\nClear and professional English communication\nExceptional attention to detail\nStrong organizational abilities\nMulti-tasking capabilities\nQuick learning ability\n\n\nYou should apply if… \nYou're interested in real estate law and legal processes\nYou thrive in a detail-oriented environment\nYou're naturally organized and systematic\nYou have excellent communication skills\nYou're eager to learn legal terminology and processes\nYou're comfortable with both administrative and client-facing tasks\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\nMonday to Friday from 9 AM to 6 PM CST (Central Standard Time)\n40 hours a week\nCompensation:\n$7 per hour\nNo benefits package included\n

Benefits