Summary:

We are seeking an administrative assistant to work part time (20 hours) during business hours (Monday to Friday, 9:00am-6:00pm) with in-person attendance (at least 3 days). The candidate will provide clerical, secretarial, billing, and general office support for attorneys, the legal operations manager, and legal staff.

Duties and Responsibilities:

Under general supervision, the candidate will prepare formal correspondence and/or communicate via email or telephone to obtain and/or provide information. Compile data and enter information into database(s). Input invoices to billing systems; process forms, and research payment status. Assemble, organize, and/or file documents. Research information and/or gather materials. Coordinate appointments and arrange meetings; assist with special events. Sort and distribute mail; create Fed-Ex labels; print, photocopy, and/or fax documents.

Experience:

0-2 years of experience.

Skills and Abilities:

Well-developed written and verbal communication skills. Ability to follow complex instructions with high degree of accuracy and attention to detail. Ability to handle multiple tasks. Ability to act autonomously. Preserve confidentiality. Ability to type a minimum of 35 wpm. Knowledge of general computer and office equipment (i.e. copier and printer). Familiarity with Microsoft Office. Experience with law firms, litigation, or law departments preferred. Experience with Ariba and Legal Tracker a plus

Location:

This role requires you to be onsite at our Boca Raton, FL headquarters, three days a week. The other two days are remote, offering the flexibility you need while still engaging in meaningful collaboration with cross-functional teams.