Primary DetailsTime Type: Full time

Worker Type: Employee

The role is responsible for providing timely executive support involving a high level of quality, confidential, and administrative services to the QBE Group Shared Services Centre (GSSC) Legal Team and company secretarial support to the Company Secretary.

Project coordinator for QBE Group Shared Services Centre (GSSC) Legal Team projects
Coordinate the annual Company Secretariat meeting calendar for Board meetings
Coordinate meeting, agenda and matter lists for GSSC Legal Team meetings
Develop and maintain effective hard and soft copy legal filing systems
Understand and follow GSSC Legal Team and organization's administration policies
Manage requests for corporate information
Manage all necessary regulatory filings and liaise with various government agencies, e.g., Securities and Exchange Commission, Philippine Economic Zone, and Board of Investments
Address all enquiries from stakeholders (including directors and executives) professionally and accurately
Record and distribute incoming messages and deal with telephone enquiries, escalating urgent matters
Manage accurate flow of incoming and outgoing information, ensuring confidentiality, and that issues with pressing deadlines are highlighted.
Professional screening of telephone calls, fielding enquiries and requests, escalating urgent matters effectively
Prepare and produce documents, general correspondence, memorandums, reports, spreadsheets and presentations in a timely, efficient and professional manner
Compose and draft routine correspondence on behalf of the GSSC lawyers, as necessary
Maintain effective relationships with customers and employees
Keep business correspondence confidential
Provide a professional, business like and efficient interface point with respect to internal and external
representatives, ensuring that visitors are treated in a courteous and professional manner
Diary management and organize business appointments and travel arrangement for GSSC lawyers
Systems administrator for legal matter and document management systems
Coordinator for GSSC Legal systems providers, including GSSC Legal document management system and contracts database
Manage GSSC Legal SharePoint site
Produce and file/publish GSSC Legal standard reports
Assist in liaising with in-house and external legal advisers as appropriate to ensure required standards are met
Liaise effectively with other Departments, particularly with the QBE Group Legal and Company Secretarial Teams to ensure that QBE Group standards are maintained on a consistent basis

How to Apply:

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Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.