How you move is why we’re here. ®
Now more than ever.

Get back to what you need and love to do.
The possibilities are endless...
 
Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success.
 
If this describes you then let’s talk!
 
HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Emp Status

Regular Full time

Work Shift

Day (United States of America)

Compensation Range

The base pay scale for this position is $69,500.00 - $105,875.00. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.

What you will be doing

Legal Executive Assistant

Full-Time-Onsite 

 

Support our world-class healthcare team by performing diversified administrative and secretarial duties for the Chief Legal Officer and the Department of Legal Affairs from our Midtown office in New York City.

  

ADMINISTRATIVE DUTIES AND RESPONSIBILITIES:

·         Maintains and updates calendar on a regular basis, schedules meetings and coordinates agenda materials for the Chief Legal Officer and one or more additional members of the Legal team.

·         Opens and routes incoming mail, distributes correspondence and other materials.

·         Answers telephones, routes callers, takes messages.

·         Handles paper and electronic files, including scanning, storing and retrieving documents/correspondence (current and archival) as needed both in physical and electronic document management systems/locations.

·         Drafts, types and prepares memorandums, documents, policies, correspondence, forms and other written material as requested, including highly confidential information.

·         Takes dictation and transcribes material of a highly confidential nature.

·         Manages department invoices and processes payments as needed.

·         Administers online system for legal invoice processing.

·         Administers attendance tracking system.

·         Manages office supply, facilities and other administrative needs.

·         Effectively communicates with various departments and disseminates information as requested, with appropriate sensitivity about confidentiality.

·         Identifies, acknowledges and triages emergent issues, escalates appropriately and ensures follow-up.

 

EDUCATION AND EXPERIENCE:

·         Minimum five years previous administrative experience supporting lawyers and Legal leadership in a legal, healthcare, academia or relevant corporate environment.

·         Bachelor’s degree is highly desirable. College credits/formal training will be considered in lieu of education.

 

COMPETENCIES AND PERSONAL CHARACTERISTICS:

·         Proficiency in Microsoft Office Suite including Outlook calendar management; Performs accurate typing (e.g., 45-60 words/minute); exceptional communication skills - written, oral and telephonic; and the ability to multitask and support high-functioning teams.

·         Experience working with various online systems is highly desirable, such as: Workday (administrative); Dimensions (attendance); Netdocs (document management); Westlaw (legal research); Tracker (legal invoice management).

·         Strong writing, editing, proofreading, and verbal communication skills.

·         Well organized and detail-oriented, with the ability to manage competing priorities.

·         Flexible and resourceful. Able to work quickly and efficiently. Exercises exceptional judgment.

·         Excellent interpersonal skills; unquestionable personal integrity; diplomatic and discreet.

·         Enjoys working in a collaborative environment and cultivating strong relationships with internal and external stakeholders.

·         A highly confident and dedicated individual, with the necessary drive and energy to respond to the demands of a high-performing executive office and world-renowned medical institution.

Non-Discrimination Policy
Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.