As a Legal Operations Administration Specialist, you will be a member of the Legal Services team in Legal Operations and the role supports the back office day-to-day activities in order to ensure a smooth process flow with the internal clients. 

We all have a critical role to play and add value. Here is how this role will help:

Monitor contract/document-related workflows to ensure fully and timely progressionSupport contract and document execution in compliance with internal policiesCoordinate signatures using company’s preferred electronic signature software / collection of wet ink signaturesElectronic document filling in the company’s document repository and Contract Lifecycle Management systemsOrganization of notarial work (standard legalization activities)Management of e-mail distribution lists (DLs)General Office Management (act as the “go to” person for any facilities and IT related issues)Organization of meetings and events, travel and visa arrangementsDrafting, formatting and proofreading of business lettersSupport with locating/scanning documents for reports, court discovery procedures, investigations, KYC requests, etc.Support processes around Power of Attorneys, NDAs and CDAs and other related tasksDocumentation of administrative processes and support with process improvement initiativesMaintenance of Teams folders, SharePoint sites and related meta data, org charts and other files and repositoriesCoordination and support for training sessions, including preparation and subsequent tasks (such as tracking of attendees and other metrics, follow up with surveys, etc.)Support with facilitating Zoom and Teams meetingsCoordination and administration of various Legal Operations processes
Company Description

Syngenta Group is one of the world’s biggest agricultural technology companies, with roots going back more than 250 years. With more than 59,000 employees, operating in more than 100 countries, the company strives to transform food production through Regenerative Agriculture - a science-driven, technology-enabled approach to improve soil, deliver high productivity and high-quality food, help fight climate change and restore lost biodiversity. Syngenta Group, which is registered in Shanghai, China, and has its management headquarters in Switzerland, draws strength from its four business units: Syngenta Crop Protection, headquartered in Switzerland; Syngenta Seeds, headquartered in the United States; ADAMA®, headquartered in Israel; and Syngenta Group China. Together, these businesses provide industry-leading ways to serve customers around the world.

Qualifications

At Syngenta we are highly people focused – we look for professionals who are engaged, collaborative and excellent in execution. Leaders are expected to communicate effectively, develop teams and lead by example. Our industry and our function are changing rapidly so we are looking for new team members with a strong desire to develop themselves. 

You will be a great fit if you have:

At least 1-2 years of experience in an administrative role (experience at a law firm or legal inhouse department is a plus)Fluent English language knowledgeBachelor in business administration or related field or equivalent educationKnowledge of administrative legal and corporate processes would be an advantageProven track record of successfully working within local and international teams, sharing work and tasks with other team membersExcellent communication skills with internal and external stakeholdersProficiency in using MS Office Suite (including Excel, PowerPoint, Word), Teams, Zoom, SharePointExcellent organizational and time management skillsEnthusiastic, dynamic and positive approachDiscretion and confidentiality.
Additional Information

Our efforts to become a really good place to work:

Dynamic and international team with great atmospherePossibilities to learn and growHigh quality office environmentPossibility of working from home 

Syngenta is an Equal Opportunity Employer and does not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.