Job Description:  Litigation Secretary – Cohn Baughman

The expectations for the position include but are not limited to:

DUTIES: 

Provide legal secretarial and administrative assistance to attorneys, paralegals, and office administrator in busy major claim litigation insurance defense office.  Draft, edit, proof, compare, redline legal documents for attorney and paralegal review. Download litigation documents.  Calendar court dates on scheduling orders. Set up deposition/arbitration dates, arrange for court reporters etc.  Manage and arrange Outlook calendar dates and Webex meetings for attorneys/paralegals.  Enter attorney billable time on all case matters using Sage Timeslips program.  Enter all case related expenses into Sage TimeSlips program for invoicing. Track/send weekly attorney time reports to Managing Partner & Office Administrator  Manage weekly reminders to attorneys and follow up on missing billable hours.  Complete attorney/paralegal edits on monthly prebills to ensure accuracy of monthly invoices.  Arrange/book travel for attorneys using Concur Travel system. Submit all attorney expense reports using Concur Expense system.  Process/request invoice check requests for outside vendor payments from Imprest account, keep Imprest check register up to date. Process/request vendor invoice payments in Oracle Voucher system, register new vendors and troubleshoot issues with Account Payable team.  Assist with opening new case files and accepting case assignments in T360/TyMetrix  Assist with tracking and submitting case budgets and approvals in T360/TyMetrix  Download and circulate Mealey's Litigation Report Insurance to offices Monitor receipt of same and troubleshoot when LexisNexis does not send issues. Manage attorney CLE hours and professional dues. 

REQUIREMENTS:

Expert in legal document word processing, (create, edit, redline, comparisons, proofreading, table of authority and contents, legal sites, on all legal documents (pleadings, discovery, correspondence) Expert in Microsoft Office 2010 Suite, highly proficient in Outlook, Teams, Word, Excel, PowerPoint, Document Sharing & Adobe Pro.Proficiency in maintaining and managing updated litigation case files, (paper and electronic) Ability to keep up to date on all case filing  Proficiency in keeping up-to-date detailed case indexes (internal and off-site storage) Knowledge of Iron Mountain Storage practices. Ability to lift a minimum of 20 pounds. Knowledge of legal professional service organizations and legal secretarial and administrative practices and functions.Proficiency in Federal and State court systems throughout various counties and statesProficiency in Court Rules and Procedures including e-filings.Knowledge of T360/TyMetrix and Sage TimeSlips programs. Knowledge of various case management systems & e-discovery programs Knowledge of document share Kiteworks programKnowledge of Concur Expense and Travel program. Excellent communication, organizational and time management skills.Ability to maintain professionalism under pressure.Ability to converse in a professional manner with coworkers, clients, opposing counsel and experts.Minimum of seven years of experience as a legal secretary with prior insurance defense litigation/coverage experience.