GCI's Legal Secretary will provide legal administrative support to the Law and Corporate Advocacy Department.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES AT ALL LEVELS:

Support leasing and contracting team, including researching legal issues, e-recording legal documents, entering documents into contract repository, maintaining certificate of insurance database, ordering title reports, and doing initial draft of agreements from standard templates. Perform general administrative functions including but not limited to organizing, logging, and routing incoming mail and invoices; composing and typing letters, memos, reports, legal briefs, etc.; distributing communications and program information and monitoring responses; scheduling appointments and meetings; keeping calendars of individual attorneys up to date; running errands; making travel arrangements; and filling out expense reports. Receive and maintain hard-copies of originals of company-wide legal agreements, manage database and file system, maintain filing of board minutes and consents. Facilitate and coordinate meeting space and A/V needs, prepare agenda and presentations, and communicate and update deliverables and minutes. Organize and track grant award records, including contractor files, tribal commitment documentation, and other federal grant related documentation. Screen, document, redirect, and follow up on telephone calls and correspondence to supervisors. Direct individuals and provide information where appropriate. COMPETENCIES: ACCOUNTABILITY- Takes ownership for actions, decisions, and results; openly accepts feedback and demonstrates a willingness to improve. BASIC PRINCIPLES - Interacts with people in a way that builds mutual trust, confidence, and respect; adheres to GCI’s Code of Conduct for Employees – the Basic Principles. COLLABORATION - Works effectively with others to accomplish common goals and objectives; maintains positive relationships even under difficult circumstances. COMMUNICATION- Conveys thoughts and expresses ideas appropriately and professionally. Excellent interpersonal, oral, and written communication skills, including the ability to communicate with all levels of the organization and a variety of customers. Ability to accurately read, write, and respond to business correspondence such as emails, chat messages, policies, procedures, reports. Ability to accurately communicate information virtually and in-person in a clear and concise manner to a range of audiences. Must have excellent transcription, grammar, proof reading, data entry, and organizational skills.  Knowledge of financial and/or regulatory documents is preferred. Ability to use required office equipment. Experience in Lawtrac, Oracle, and Markview preferred. COMPLIANCE - Follows internal controls; protects confidential information; abides by GCI’s Code of Business Conduct & Ethics. CUSTOMER FOCUS - Demonstrates commitment to service excellence; gives high priority to customer satisfaction. RELIABILITY - Consistently follows through on assigned tasks as expected; demonstrates timely attendance at meetings, training, and other work obligations. RESULTS - Uses a combination of job knowledge, initiative, sound decision making, innovation, adaptability, and problem solving. SAFETY & SECURITY - Supports a safe work environment by following all workplace safety rules and guidelines; complies with applicable Security policies and procedures. TECHNICAL PROFICIENCY - Proficient computer skills and MS Office knowledge (e.g., Outlook, Teams, Word, Excel, PowerPoint), to complete job duties effectively.

Minimum Qualifications: 

Required: *A combination of relevant work experience and/or education sufficient to perform the duties of the job may substitute to meet the total years required on a year-for-year basis

High School diploma or equivalent. Minimum of five (5) years of experience as a legal secretary, administrative legal assistant, or relevant position. *

Preferred: 

College course work in legal, business, or related field highly valued. Telecommunications experience. Relevant telecom industry or job specific certifications.

DRIVING REQUIREMENTS: 

This position may require access to reliable transportation for occasional travel between retail store locations, offices, worksites, or other locations as needed. PHYSICAL REQUIREMENTS and WORKING CONDITIONS:   Work entails dealing with upset customers and/or employees at times. Work is primarily sedentary, requiring daily routine computer usage. Ability to work shifts as assigned, work in standard office/home office setting, and operate standard office equipment. Ability to accurately communicate information and ideas to others effectively. Work entails the ability to maneuver up to 20 pounds.  Physical agility and effort sufficient to perform job duties safely and effectively. Ability to make valid judgments and decisions.    Available to work additional time on weekends, holidays, before or after normal work hours when necessary.  Must work well in a team environment and be able to work with a diverse group of people and customers. Virtual workers must comply with remote work policies and agreements. The company and its subsidiaries operate in a 24/7 environment providing critical services to Alaskans and may need to respond to public health and safety matters or other business emergencies. Due to business needs employees may be contacted outside of the core business hours to respond to the immediate emergency. As such, you will be requested to provide emergency after hours contact numbers, to include your home and cell phone numbers if you have those services. Diversity, Equity, and Inclusion: At GCI, we foster a culture of inclusivity by nurturing an environment where the varied perspectives of our employees, customers, and fellow Alaskans are celebrated. We add value to our community as we grow and empower a diverse workforce that provides equitable opportunity for every Trailblazer. EEO: GCI is an equal opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, mental or physical disability, veteran status, or any other status or classification protected under applicable state or federal law.  DISCLAIMER:  The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. All employees of GCI work in support of the GCI Mission Statement and Declaration of Principles which are located on the GCI Career page and Employee portal.