**Liaison Officer** City/Country Location Details **Jakarta, Indonesia** Employment Status Job Type **Project** Position Title: Liaison Officer (https://phf.tbe.taleo.net/phf04/ats/careers/v2/applyRequisition?org=DAINC&cws=48&rid=9298) Reports to: Deputy Team Leader Location: Jakarta Job Type: Full-time Contract Type: Project-based Contract (PKWT) **Background** The Fleming Fund Country Grant to Indonesia is supporting the government in implementing the National Antimicrobial Resistance (AMR) Action Plan. The fund supports strategies to monitor and contain AMR and to monitor antimicrobial consumption and use (AMC/U) and improve antimicrobial stewardship (AMS). The Fleming Fund Country Grant Indonesia is being implemented by a consortium led by DAI with partners KIRE, Health Security Partners, Liverpool School of Tropical Medicine and Prevalensi Nusantara. The implementation of the fund adopts a One Health approach supporting activities across the human, terrestrial animal, and aquatic animal sectors. The project seeks to strengthen current surveillance of AMR and AMU/C by working closely with the Ministries of Health, Agriculture and Marine Affairs and Fisheries and provincial counterparts to support capacity development in relation to laboratories and testing, surveillance, and information management and strengthen national, sub-national and institutional AMS programming. The project will also support and seek to engage private sector interests including healthcare providers and animal production industry stakeholders. **1. Position Overview** The Liaison Officer will collaborate with other departments and partners in order to achieve programs achievements. As Liaison Officer responsible for managing key Operation function, including handling petty cash, managing the project event from the beginning until payment and reimbursement process, handle for Visa Apply and Permit, strong coordinate and collaborate with partners and vendors. **2. Key Responsibilities** · Serveaseventcoordinator,setup&organizemeetingsforDAIwithkey stakeholders&orwithanyotheragenciesorpersonifsorequested,includingorganizingmeetingspaces. · Builds and maintains mutually beneficial relationships, facilitates communications and coordinates activities with partners, stakeholder, agencies or organizations. · Maintaindetailed& accuraterecordofmeetingsincludingagendas,meetingminutes,followup/actionpoints.Detailsofmeetingheldorcancelledshouldalsobemaintained. · Deliverdocumentstoalltheinterestedparties& similarlyreceivedocumentsfrombothexternal&internalparties. · Ensurethatfollowupofdocumentapprovalsby concernedauthorityisdonetimely,consistently&keepsupervisorsupdatedasrequired. · Assistinpreparingprogramcommunicationcorrespondences,including formulatingrelateddocuments/invitations/TORsneeded. · Serveastheprimarycontactforhotelsandmeetinghall/venueandensurepaymentsaremadeonatimelymannerforall actionsrelatedtoproject administrationandoperations. · Solicitandcollectbids,formulatebidcomparisonmatricesandmakerecommendationsforhotelormeetingvenueselectioninaccordancewithDAIpoliciesandprocedures. · EnsurethathotelsandvenuemeetingvendorsunderstandDAIprocurementpolicies,proceduresandreportingrequirements. · CoordinatewithotherFlemingFundCountryGranttoIndonesia’sstafftoservicesinaccordancewithDAIregulationsandpolicies. · WorkinteamswithotherFlemingFundCountryGranttoIndonesia’sstafftoensuretimelyprocurementofservicesandcloseoutofeachactivity. · Maintaining and updating inventory records. · Ensure reservation for hotels and ticket for programs purpose and timely payment. · Ensureproperdocumentationisgatheredandfiledforfinancialsettlementandotherreportingrequirements. · Process and reconcile petty cash accounts. + Assist stakeholders navigate organizational protocols and procedure. + Ensure that communication and operations align with relevant policies, regulations and standards. + OtherdutiesconsistentwiththeoverallfocusoftheassignmentasassignedbytheDeputy Team Leader. **3. Key Qualifications** Education: + Bachelor’s degree in Business Administration is an advantage, Economics, or a related field. Experience: + At least 4 years of experience in Supply Chain management, particularly in office inventory, asset register, procurement flow, visa registration, permit stay for non-resident and good coordinate for housing support. At least 6 years of experience in a multi-cultural, international organization. + Experience with project-project DAI is preferable. + Strong knowledge of DAI regulation and policy is an advantage. + Experience engagement with Government **Skills & Competencies:** + The ability to speak, read, and write fluently in English. + Strong analytical and managerial skills. + Strong knowledge of procurement process. + Familiarity with supply chain workflow + Familiarity with TAMIS software is preferable. + Excellent interpersonal and communication skills. + High attention to detail and accuracy in maintaining documents records and processing reimbursement payment. + Ability to manage multiple tasks and prioritize effectively. + Proficiency with Microsoft Office (Excel, Word, PowerPoint, Spreadsheet) including SharePoint, Teams and Outlook. **Level of Effort/Timeline** + Full time position. The employment agreement will start by February 2025 through December 2025 with possibility of an extension. The Liaison Officer will be based in Jakarta, with occasional travel to other parts of Indonesia. **Location** + Jakarta **Remuneration and package** Remuneration and package will be commensurate with the candidate’s qualifications and experience, project budget availability, and donor approval. **How to Apply** _Please send your CV and cover letter to_ **_RecruitmentFFCGIndonesia@dai.com_** _within_ **_7 days from the date this advertisement is published_** _. Include_ **_“Liaison Officer – [Your Name]”_** _in the email subject line. Only candidates who meet the qualification will be contacted for the next stage of the recruitment process_ . -------------------------------------------- The DAI email disclaimer can be found at http://www.dai.com/disclaimer ---------------------------- Back (https://phf.tbe.taleo.net/phf04/ats/careers/v2/searchResults?org=DAINC&cws=48)