Summary of Work Activities and Responsibilities

The Information Commons Assistant provides administrative, operational, technical and library user/client support to the Information Commons Section of the Rizal Library - Ortigas.

Main Duties and Responsibilities

I. Collection Maintenance and Preservation

Monitors and checks the physical condition of materials and recommends repairs or replacements if needed Assists in the inventory of library materials by conducting accurate cataloging, shelving, encoding and maintenance Receives and records periodical subscriptions, and follows up on the delayed delivery of issues Encodes and updates the lists of journals and magazines into the library system Updates book holding codes in the library management system to reflect new and updated editions acquired Creates service copies of DVD materials by duplicating content for library use Ensures proper labeling and storage of digital and audiovisual resources Assists in managing and maintaining directories/listings of student-submitted research papers by organizing, labeling, and indexing research papers for easy access

II. Library User/Client Support

Facilitates and supports the library materials management services offered to users/clients Attends to basic reference and informational queries of library users Supports and processes check-out/check-ins, holds, renewals, recalls, and search requests for library materials and payments if necessary Orients faculty, students, and staff on library policies, procedures, materials and digital resources Notifies students and faculty about the arrival of requested books Assists library users and clients by performing requests for printing, CD burning, and document scanning, and in their photo and video editing needs Coordinates intra and inter-library loan transactions and maintains records Assists the Document Delivery Services of the library by organizing and tracking the receipt of requested library materials by users Manages discussion room reservations and library equipment lending

III. Section Management Support

Prepares data and drafts reports required by the library on the assigned area of responsibility Tracks visits and the usage of resources by library users in the assigned section Maintains publisher and book agent record by regularly updating the list of publishers, suppliers and book agents Assists in the maintenance of the library and reports safety, security, and maintenance concerns to the Head Librarian Implements security programs for library materials, facilities, and users Monitors cleanliness, orderliness, and functionality of section resources and equipment Prepares overdue notices for students and faculty as reminders and for clearance purposes Coordinates with the Registrar to register student holds on library materials, ensuring proper tracking and resolution of outstanding items Provides support for library systems, equipment, and user inquiries Maintains accurate records of library server units and peripherals Updates student records in the library’s Learning Management System Orients users regarding the use of the LMS, library management system, and anti-plagiarism software, scanning machines etc. Updates advertisement posters and screen savers on library terminals Coordinates with the Digital Information and Technology Services Cluster for matters relating to hardware, software, and network (e.g., installation, maintenance, configuration, resolution of concerns, etc.)

IV. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative.