We are seeking a Loading Bay Administrator to join our Finance team in Queenstown. Our unique location offers our guests two hotels from the Hilton brand to choose from: Hilton Queenstown Resort and Spa and DoubleTree by Hilton Queenstown and all of our Team Members get to work across both brands.

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WHAT WILL I BE DOING?

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As a Loading Bay Administrator, you will manage the goods and deliveries moving in and out of the hotel and will ensure that these deliveries reach the appropriate destinations and logged according to Hilton's purchasing and procurement standards.

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Specifically, you will be responsible for performing the following tasks to the highest standards:

\n\n\n\tEnsure complete invoice management and timely payment to the suppliers.\n\tWorks effectively with the Purchasing Manager the administrative operation of the Purchasing Department.\n\tKeep accurate recordings of all incoming and outgoing goods.\n\tIdentify slow moving items to avoid over purchasing.\n\tPlace orders through online procurement system. \n\tMaintain exclusive control over central stores of the hotel with respect to issue releases, control over deliveries and hotel stock counts.\n\tMonitor contractor registration and provide building access to entitled suppliers.\n\tReceive and forward all goods and deliveries in and out of the hotel to the correct point of contact / storage area in absence of the Storeperson.\n\tEnsures that all guest related items such as parcels and letters are received, issued and documented properly.\n\tAdhere to all Health and Safety procedures particularly relating to food and beverage items.\n\tOffer excellent customer service to customers, contractors, team members and Guests.\n

What are we looking for?

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In your new role, you will be working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

\n\nMinimum 1 year working experience in hotel industry preferred.\nAbility to read and deliver reports and official documents.\nStrong computer skills including but not limited to Microsoft Excel, Word and Outlook.\nMust be able to work unsupervised and display initiative. \nWell organised and methodical with excellent accuracy and attention to detail.\nGood planning and prioritising skills with the ability to meet deadlines.\nA flexible team player with good communication skills \n\n

 

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Thrive at Hilton

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Thrive at Hilton is our Team Member Value Proposition. It supports the well-being and performance of our Team Members with industry-leading benefits, recognition and support to meet Team Member’s professional needs. As extraordinary hospitality professionals, we work together to make Hilton a great place to work and to build rewarding careers for ourselves and our colleagues. See how this innovative program could help you achieve your personal dreams:

\n\nWorkplace flexibility (work life balance)\nProfessional leadership development framework\nWorldwide career opportunities\nAccess to Hilton University and over 5000 online learning programs\nFree events and activities\nDiscounted gym membership\nFree staff meal and daily dry-cleaned uniform\nDiscounted accommodation and food & beverage rates globally\nParticipate in ongoing recognition programs\nDiverse by nature and inclusive by choice\nSupport to participate in a variety of local volunteer activities \nFast track to Hilton Honors Silver status\n\n

 

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When you pursue a career at Hilton, you are part of a unique global enterprise characterised by the closeness of its Team Members. Wherever you are in the world, you share a special connection and sense of community that makes #TeamHilton a great place to be your best. Get insights into work at Hilton, and see what our Team Members have been up to by searching @hiltoncareers on Facebook, LinkedIn and Instagram.

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