Essential Duties and Responsibilities

Acts as Special Events Department liaison between client and Director of Sales and Sales Managers after the point of contracting, keeping constant communication with the client and ensuring all elements of the event and service are understood and executed prior to client arrival onsite.Supervise the Catering Service Operation including Service Manager, Banquet Captain, Servers, Bartenders, and back of house service staff (excluding kitchen)Demonstrates comprehensive knowledge of food and beverage preparations, fine dining, strong food and wine knowledge and sequence of service. Communicates regularly with F&B department liaison on menu availability, updates, and ensures proper service standards and equipment at the event.Creates and manages BEOs within the venue’s booking system.  Updates BEOs for Clients based on upsells, changes, and final event details and ensures final BEOs are signed and distributed to the Operational Managers prior to the start of each event.Creates staffing requests for all internal and external departments and ensures proper staffing levels are achieved prior to each event.Maintains deep catalogue of relationships with outside vendors and specialists that lead to preferred venue pricing to provide clients with easy access to upsell opportunities.Develops strong working understanding of event production needs and capabilities and assists the Production department with all aspects needed for an event.Coordinate all aspects of operational set-up and break down of events (equipment needs, rental needs, and station set-upManage staff hours on site to ensure we are not exceeding our budgetOversee attendance according to schedules, adjust and reassign responsibilities, as necessary, in order to provide quality service during functions.Conduct Event Pre-Shift with onsite Managers and Team Members.Verify Deposit / Payments tracking schedules and ensures event is paid in full prior to the start of the event. Responsible for taking payment night of the event for all on-site additions and upsells.Proper execution and completion of all post event paperwork: Party Recap Sheet, Captain’s Report and ReceiptsGenerate weekly calendar of client meetings and sales prospect to review with Director of Sales on a weekly basisOversee preparation of monthly activity and sales reportsDevelop creative sales proposals, generate/track contracts and work with Executive Chef to develop customized menus to meet client needs and financial goals of our clientConduct facility tours and "tastings" for clients as necessary to secure business.Conduct Weekly BEO Meetings with F&B, Operations and Production teams to review and have a thorough understanding of all Service Order ConfirmationsMaintain strict timelines for information exchange between the Client and the Food and Beverage department and OperationsOrder and maintain all event equipment and inventory, providing biweekly par levels to Director of SalesObtain permits as neededPerform other duties, projects and reports as assigned by the Director of Sales as deemed necessary to the growth of the business

Supervisory Responsibilities

Manages and works in tandem with the Director of Sales, Food & Beverage Director to supervise the Food & Beverage operation as needed. The Manager carries out supervisory responsibilities in accordance with ASM Global's policies and applicable laws. Responsibilities include interviewing, hiring and training employees as well as planning, assigning and directing work, appraising performance, rewarding, disciplining employees in conjunction with Human Resources.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Relationships and client history within Washington D.C. , Fairfax County, and surrounding area events and businessesMinimum of 5 to 7 years catering sales experience, preferably with high volume property requiredMinimum of three (3) years of supervisory experience necessary to be consideredStrong organizational and time management skills a mustMust be able to multi-task, prioritize and meet deadlinesExtraordinary sales background including strong client base and must have sound negotiating abilitiesDiverse background in food and beverage industry, primarily in large banquet facilityStrong Microsoft office skills to include, Word, Excel and OutlookExcellent verbal and written communication skillsAbility to work extended work hours/days on your feetPosition does require you to work Irregular hours including nights and weekends, as dictated by catered events scheduleHigh School diploma or equivalent required; Degree in business or related field preferred at an accredited institution preferred

Skills and Abilities

Excellent organizational and planning skillsAbility to motivate and foster a strong relationship with food & beverage and core venue staffExcellent communication and interpersonal skillsStrong customer service orientationMust be a "Self-Starter" and have the ability to work with limited supervisionAbility to interact with all levels of staffAbility to work irregular hours as dictated by the event schedule, including nights, weekends and holidaysAbility to travel as needed

Computer Skills

Proficient in Microsoft Office platforms, as well as Adobe Creative Suite, and knowledge of Banquet Event Order (BEO) programs.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; be able to communicate effectively during a strenuous schedule. This position may require work inside or outside of the building, as needed by events.

Note

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Free employee parking.