JOB PURPOSE

Responsible for the day to day management of the logistics function, ensuring cost effectiveness and timely management of carriage, using approved vendors and follow working policies and procedures for Product Line

ACCOUNTABILITIES

Coordinate WFRD Poland’s logistic process:

Search for logistic offers from locally approved vendors. Organize and track shipments. Oversee custom clearance process. Issue necessary transport-related documents. Monitor and trouble shoot any potential operational issues.

Establish & maintain a strong working relationship with all Logistic Service Providers.

Track shipping costs and invoices:

Monitor shipping costs. Handle 3rd party invoices related to transport.

Travel management:

Organize hotels, flights, and rental cars for WFRD personnel working in Poland and WFRD Poland personnel traveling abroad.

Coordinate purchase process:

Prepare and process internal and external purchase orders in line with WFRD standards and policies. Monitor order status. Coordinate order execution with vendors and customers. Assist Sale and Operational Team upon request.

Billing:

Issue sales invoices using Macrologic software. Create invoicing reports. Control WFRD Poland purchase billings and costs.

Office management:

Manage all office-related contracts. Documents and records retention. Process incoming and outgoing mail. Handle day-to-day office activities, including office supplies and maintenance, IT support, car fleet insurance, occupational health and safety (OHS), etc.

Perform other tasks in logistic, operation and administration areas, assigned by the Manager.

COMPETENCIES: KNOWLEDGE, SKILLS & EXPERIENCE

At least 2 - 3 years related working experience/ experience in a logistics/administration environment  Customs based knowledge Excellent level of English – spoken and written Very good MS Office and IT skills High level of accuracy and confidentiality in performing duties Team work and problem solving competency Able to communicate and coordinate with the internal employees and external customers