Oxfam is a global movement of people working together to end the injustice of poverty.

 

Under the direction of the Log & Admin Coordinator, the Logistics Officer will be responsible for implementing program administration and support activities related to office administration, operations, logistics, finance, and program implementation.

DIMENSIONS OF THE ROLE

Contributes to targets and strategies within the Country response, influences policies. Identifies potential risks in the logistics functions, their mitigation strategies and supports managers to adopt and implement those strategies. Manages resources to achieve defined areas of responsibility. Supports donor compliance by ensuring established Oxfam systems in relation to logistics management among staff and partners are followed through. Assists on establishing support and oversight procedures and practices towards the local partnerships. Contributes into an understanding of women’s rights and gender analysis within Logistics and Admin team

KEY RESPONSIBILITIES:

Supports effective coordination of Oxfam’s Admin & Supply/Logistics input in program assessments, planning and design Implements Logistics related activities for Oxfam Ukraine (procurement, warehousing, asset management, transport & distribution, fleet management, office and guesthouse maintenance, staff travel). Support and maintain robust fraud mitigation measures and establish a culture of compliance across the business support functions. Support teamwork between Admin/logistics, finance, and programme functions. Ensure that purchasing/logistics and administration procedures are consistent with corporate standards, clearly defined and understood and operated effectively throughout the response Work with local partners organisations to support with assessing needs, identifying logistics capacity building needs, and supporting them in the implementation of their activities Support Admin and Logistics Coordinator to supervise, manage and coordinate all Supply & Logistics related activities from the technical and management point of view in a professional manner Check the market and establish local prices for materials used by the projects and office

Experience, Knowledge & Competencies

Essential

Office administration and/or management experience; Experience managing logistics for conferences, trainings and study tours; Excellent oral & written communication skills; Strong computer skills, including Microsoft Word, Excel and Outlook; Experience providing logistics and administrative support for emergency programs preferred; Strong interpersonal skills, ability to interact effectively with partners, donors and other relevant stakeholders and personnel associated with this program; Highly detail-oriented, organized, and able to handle multiple projects at once; Fluent English and Ukrainian language knowledge

Desirable

Team-working skills

Flexibility under pressure and in response to changing needs. Attention to detail and excellent numeracy. Good interpersonal and communication skills Ability to pro-actively adapt and improve standards and working practices, and continually seek out the most efficient use of resources. Pro- active hands-on attitude

How to apply:

 

As part of your online application, please upload your up to date CV and Cover Letter explaining your suitability against the essential criteria in the job profile.