Mail Services Coordinator Job ID 204143 Posted 31-Jan-2025 Service line GWS Segment Role type Full-time Areas of Interest Administrative, Customer Service, Facilities Management Location(s) San Diego - California - United States of America Global Workplace Solutions (GWS) - Local is a hard services-led, tailored facility management solution. We self-perform hard services while partnering with best-in-class soft service providers to offer custom facility and project management solutions to our clients. We focus on empowering our team with a high level of downstream accountability, resulting in an agile and efficient service delivery. In addition to our core facility and project management capabilities, our platform offers direct access to our Best-in-Class services, including ESG, Security Consulting, Workplace Strategy, and Workplace Experience. **JOB SUMMARY** As a CBRE Mail Service Coordinator, you will administratively support a team or department. This job is part of the Office Operations function. They provide office support to a client, business function, or individual contributor. **WHAT YOU’LL DO** + Assist concierge in providing general hospitality services while maintaining a client-ready office environment. + Schedule and coordinate on-site meetings. This includes reserving conference rooms, ordering equipment, and coordinating catering needs. + Receive and direct incoming calls and visitors to appropriate personnel. Route, sort, and distribute mail. + Order office supplies and other common-use items for the office. Maintained inventories and troubleshooting regarding missed deliveries. + Request building and equipment maintenance services. + Draft reports and memos. Answer common inquiries and respond to client, co-worker, and supervisor complaints. + Use existing procedures to tackle straightforward problems while having a limited opportunity to exercise discretion. + Impact through clearly defined duties, methods, and tasks described in detail. + Deliver own output by following defined procedures and processes under close supervision and guidance. **QUALIFICATIONS** + High School Diploma or GED with up to 2 years of job-related experience. + Ability to follow basic work routines and standards in the application of work + Communication skills to exchange straightforward information + Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc + Strong organizational skills with an inquisitive mindset + Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups. Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future California Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Mail Service Coordinator position is $40,000 annually, and the maximum salary for the Mail Service Coordinator position is $48,880 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. **Equal Employment Opportunity:** CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada). **NOTE:** Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter. CBRE GWS CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies. Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions) CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)