Summary This position is at the full performance level located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), at the VA San Diego Healthcare System (VASDHS), VA Medical Center (VAMC) in the Health Administration Service (HAS). The primary purpose of the position has seven main components: processing incoming material, routing material, process outgoing material, process incoming & outgoing accountable mail, clerical duties, patient effects, and lost and found. Responsibilities Duties include but are not limited to: Supervise and direct the day-to-day Mailroom and Reproduction Center Program activities, including mail reception and send-out, mail reproduction, prescribed medication mail-outs, facility reproduction, contracting publications control, supplyrequisitions, patient effects, and lost & found. Ensure that the mailroom and reproduction processes comply with regulatory guidance, while assuring programeffectiveness. Monitor the supply needs, processing of patient effects, collate lost & found for Veterans, matters related to the transportation and storage of Veterans possessions, resource allocation, program development, supervision, fundcontrol point management, inter-service collaboration, community resource development with internal and external collaboration and analytical assessments. Plan, control, direct and manage the daily operations of the Mailroom and Reproduction Center Team. Plan work to be accomplished by subordinates, sets and adjust short-term priorities, and prepares schedules for the completion of work while also ensuring subordinate employees perform their work in a timely manner and in accordance with all VA and USPS regulations. Review work assignments, environmental recommendations, resource requirements and staffing issues to determine the appropriate course of action. Assign work, sets deadlines, and establish priorities based on emergent situations and difficulty of the work, taking into consideration the individual's experience, training and current workload. Serve as a mentor to employees on both work and administrative matters. Review subordinates work for accuracy, sound judgment, expected outcomes and compliance with regulations. Present quantitative and qualitative analysis observing the reporting requirements pertaining to mail management to ensure maximum deliverability at minimum cost consistent with the mission requirements of the Department from the data collection findings in report format along with recommendations to Supervisor, negotiates acceptance of recommendations and negotiates guidance for implementation of recommendations. Brief Supervisor on the budgetary effects of emergent regulatory and legislative mail management changes on the section. Perform program cost analyses or other cost analyses of projects (validates projects: medication outgoing mail, returned medication resolution management, reproduction management, outgoing mail and incoming mail management), or performance of cost benefit or economic evaluations of programs. Provide management with technical interpretations of policies and procedures when the issues involved are new, highly controversial, precedent setting and/or involve implications in more than one subject matter area. Obtain and monitor the use of services, supplies, or equipment. Provide general office supply and equipment support services such as obtaining standard office supplies and services through use of LEAF, procuring or justifying the full range of office services, or answering questions concerning policies and procedures related to support/office services. Perform duties as a purchase cardholder and complies with Federal and VA Acquisition Regulation and policies, as well as local procedures. Work Schedule: Full-time, Monday through Friday (7:30am - 4:00pm) Telework: Not Available Virtual: This is not a virtual position. Position Description/PD#: Mail Supervisor/PD12420O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized ???????Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA. Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/21/2025. In order to be eligible for this position you must meet the following criteria to be considered minimally qualified to be referred to the Hiring manager 1. You must first meet the Area of consideration 2. After meeting the Area of Consideration you must meet Time-in-Grade Requirements 3. After meeting both Area of consideration and Time-in-Grade you must meet Specialized Experience / Educational requirements. After meeting all three requirements you may be referred to the hiring manager. AREA OF CONSIDERATION: This announcement is open to status candidates, Agency Employees, 30% or More Disabled Veterans, Appointment of Certain Military Spouses, Career Transition Assistant Plan (CTAP), Interagency Career Transition Assistant Plan (ICTAP), People with Disabilities/Schedule A, Reinstatement, Transfer, VRA, & VEOA. TIME-IN-GRADE: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Note: You must submit SF-50 (s) to prove that you meet Time-in-Grade requirements, and more than one SF-50 may be required to show Time-in-Grade is met. Examples that demonstrate Time-in-Grade include (With-in Grade; Career Ladder Promotion; Appointments to current grade or higher grade. PLEASE NOTE: You may need to provide more than one SF-50 to demonstrate Time-in-Grade. Do not submit ONLY a SF50 for an Award, Tenure, Name change, nor General Adjustment (Cost of Living Adjustment) to demonstrate Time in Grade. SPECIALIZED EXPERIENCE: You may qualify based on your experience as described below: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Specialized experience is defined as experience that includes: planning, directing, and coordinating the operation of a mailroom and reproduction center. coordinating work with internal and external customers/vendors and advising on efforts to resolve mail\reproduction operating problems. Provide direct supervision and review work assignments of others and make staffing recommendations anticipate and project the recurring supply/equipment needs with proper inventory control and timely submission; provide appropriate customer service and answer requests of customers supported by the mail and reproduction center. PLEASE NOTE: To be creditable experience, you must include on your resume the following information each job listed: Job Title Salary and/or GS Grade level Job Duties (be as detailed as possible) Month & year start/end dates (e.g., June 2007 to April 2008) Indicate Full-time or Part-time status (include hours worked per week) Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work requires some physical exertion such as extended periods of standing, recurring bending, crouching, stooping, walking, stretching, or reaching of moderately heavy items. It is necessary to set up, operate, adjust and monitor operation of the equipment. The work requires specific abilities and physical characteristics to depress small buttons on various equipment and sort mail and paper that often sticks together. The incumbent is required to lift a variety of moderately heavy materials and supplies such as boxes of paper stock that weigh up to 51 pounds, abiding to safe lifting procedures/abilities using Standard Operation Procedures. Heavier items are moved with material handling equipment or with assistance from other workers. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.