Job Title: Mailroom Specialist
Job Description

We are seeking a dedicated Mailroom Specialist to join our team. The ideal candidate will be responsible for handling daily mail operations, ensuring accuracy in data entry, and maintaining communication with internal departments. This role requires a high level of organization and attention to detail.

ResponsibilitiesMonitor and assist with return mail sorting, opening, updating, and scanning daily.Process affidavit and hearing requests via email.Enter data into the system as received and update requests as they are made.Receive mail every day, sort it, and distribute it to the correct departments.Communicate via email with internal departments only.Submit reports daily and weekly.Scan and process Florida documents daily.Notify the Mail Operations Supervisor of escalated issues in a timely manner.Perform other duties as assigned and/or in the absence of the Mail Operations Supervisor.Essential Skills2+ years of mail room/data entry experience.Experience in mailroom or document processing.Proficiency in Microsoft Office Suites.Additional Skills & QualificationsAssociate's degree preferred.Experience with Outlook and Excel.Strong accuracy and attention to detail.Problem-solving and conflict resolution skills.Initiative and strong communication skills.Excellent organization and time management skills.Teamwork and collaboration skills.Accountability and reliability with attendance and punctuality.Work Environment

This is a fully onsite role requiring the handling of daily mail. The work environment is business casual, with a small mailroom team working independently and reporting to the Mailroom Supervisor. The office has about 50 total employees. Benefits include free dental and vision insurance once permanent, monthly breakfasts, anniversary parties, potential year-end bonuses, gift card incentives, Christmas parties, themed Fridays, and raffles. Employees enjoy 15-minute breaks and a 30-minute lunch. Training is thorough to ensure proficiency before taking on full responsibilities.

Pay and Benefits

The pay range for this position is $16.75 - $17.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lombard,IL.

Application Deadline

This position is anticipated to close on Feb 28, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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