Summary THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION THAT REQUIRES MILITARY MEMBERSHIP. This National Guard position is for a MANAGEMENT AND PROGRAM ASSISTANT (OA), Position Description Number PDD2407000 and is part of the Mississippi National Guard. Responsibilities As a MANAGEMENT AND PROGRAM ASSISTANT (OA), GS-0344-7, you will assist in managing the Group Customer Services Functions such as Training Management, Deployment Monitor, Resource Advisor, Security Management, Self-Assessment coordinator, Defense Travel System Administrator, Military Personnel Data system operator. MAJOR DUTIES: As an Administrative Support Assistant in the office of the Group Commander, provides analytical support and administrative assistance to the Group Commander/Staff. Participates as part of an integrated support team within the organization to track, coordinate and assist with organizational assignments, budget, personnel actions, special emphasis programs and related requirements. Incumbent assists in developing, writing, coordinating, and approving production management policies, programs, operations, and initiatives. Incumbent performs a variety of technical and administrative duties of significant complexity in support of organizational operations, planning, programming, and policy. 1. Assists in analyzing statistical and narrative data in order to improve efficiency of the administrative processes in the organization. Analyzes production and personnel action data, policies, SOP's, directives etc. Data consist of Enlisted Performance Reports / Officer Performance Reports, Metrics, Unit Manning Document, hiring, personnel actions, limited duty, data calls, etc. Employee must be able to protect sensitive information and communicate these issues with only appropriate personnel. Independently or as a member of a team will conduct special projects throughout the organization using established methods of gathering and tracking data, doing flow chart analysis, trend analysis identifying and resolving issues.. The studies involve processes and procedures that are primarily of a factual or procedural nature. Provides assistance with management analyst functions and in the oversight of administrative and personnel management programs. Performs a wide variety of support to include policy, directive and manual revisions, updates, tracking and issuances. Supports professional staff and integrated support team in gathering and tracking data, coordinating system access, establishing easily accessible electronic files and databases, coordinating work on special projects, composing correspondence, and assisting in preparation of reports and briefings. Assists in the preparation of program management documents. 2. Incumbent ensures that priority actions are properly staffed and executed throughout the organization. Establishes controls and suspense dates and follows up to ensure that required actions and responses are completed within deadlines. Documents proceedings and furnishes supplementary guidance/information as requested. Assesses the need for and coordinates acquisition of resources, personnel, services, supplies, equipment, facilities maintenance, etc., needed for effective operation of the organization. Coordinates with staff and follows through to ensure timely delivery of necessary support. Receives and reviews all correspondence for the Group Commander. Prepares replies when material does not require direct attention of management subject matter experts. Composes correspondence and routes matters requiring action by other areas within the Group and follows up to ensure that actions are completed within established deadlines. Screens all correspondence for clarity and appropriate coordination. Returns correspondence to originator for corrections or re-composition. 3. Establishes and maintains Commander schedules, operating files, time reporting, leave, system access and records. Answers telephone inquiries or refers to appropriate staff. Uses judgment to answer recurring questions to resolve issues. Distributes communications, recording the receipt, suspense, and completion dates as appropriate. Monitors status of forms and expendable supplies. Coordinates all travel arrangements and performs all transactions in the Defense Travel System for senior personnel. Arranges conferences and/or meetings to be held locally. Prepares agendas, develops a list of participants, and notifies attendees. Supports staff in organizing, managing forums from action officer working group meetings to large conferences and forums. Composes meeting announcements, records and disseminates meeting notes or generates after action reports. 4. Purchases supplies and initiates purchase requests for the Group. Serves as Government Purchase Card holder for the supply purchases. May serve as Hand Receipt holder for the Group. 5. Performs other duties as assigned. Requirements Conditions of Employment Military Grades: E1-E4 Participation in direct deposit is mandatory. For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license. CONDITIONS OF EMPLOYMENT & NOTES: 1. Must be able to obtain and maintain the appropriate security clearance of the position. 2. This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position. 3. Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission. 4. Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day. 5. The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission. 6. Wear of the military uniform is MANDATORY. Qualifications This is an indefinite position, tenure 3, with a time limit determined by the needs of the agency. Any permanent military technician who is selected for this position will become tenure 3. The selectee will receive the same benefits and entitlements as the tenure 1 employee but will be considered tenure 3 for purposes of reduction in force. You can be terminated at any time with a 30-day notice. If a permanent resource becomes available, incumbent may be converted to a permanent appointment without competition. NATIONAL GUARD MEMBERSHIP IS REQUIRED: This is an excepted service position that requires membership in a compatible military assignment in the National Guard. Selectee will be required to wear the military uniform. Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment. MILITARY MEMBERS WITH BONUSES: Upon acceptance of a military technician position military members who are currently receiving a military Reenlistment/Extension Bonus (REB) or GI Bill-SR Kicker may lose incentive eligibility and may be subject to termination or suspension of incentive (includes indefinite and temporary technicians on assignment for more than 180 days in any continuous 12-month period). GENERAL EXPERIENCE: Experience, education or training involving administrative or clerical experience (i.e., applying guidelines, rules and regulations to assignments, composing correspondence, researching and compiling information and data, and records administration). Experience using computer and automation systems SPECIALIZED EXPERIENCE:Must have at least 12 months experience, education or training evaluating and determining regulatory compliance. Experience using guidelines, methods, precedents and techniques applicable to the specific programs or phases relative to the position. Experience conducting studies, preparing reports, and making changes to eliminate ineffective operations. If your resume does not include a narrative description of how you meet the GENERAL, SPECIALIZED experiences, and OTHER requirements, you may lose consideration for this position. Ensure that the Questionnaire is completed online in Application Manager. NOTES TO CANDIDATES: a. Situations of inversion of military rank are not permitted, i.e., a military technician may not be militarily senior to his or her full-time supervisor. b. Candidates may be screened and evaluated on military attributes directly related to the compatible military position required to be assigned into, such as, but not limited to, military bearing, leadership, or ability to work with others (teamwork) in a military environment. c. Include any volunteer work experience in your resume. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). d. Final selection will be based upon qualifications, suitability, and available manpower resources. e. This employer will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization. f. Multiple vacancies may be filled from this announcement. g. If this announcement results in a temporary promotion for the selectee, it may become permanent at any time without further competition dependent on funding and manpower requirements. Education No substitution of education for specialized experience. Additional Information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).