Management Assistant
Siemens
Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.
Apply now for the position of Management Assistant and you will provide high-level administrative and operational support to the team, ensuring the smooth coordination of day-to-day business activities.
Your role:
You will regularly update the team with the latest management mandate regulations related to:You will guide travellers in the booking process. You will arrange and plan the team's travel calendar upon requests and submit the business expense claims for the Head of Ultrasound, Regional SG.You will monitor the monthly mobile expenses and verify expense claims submitted in E2E Concur Application. You will plan, source and visit event venues suitable for upcoming training, strategy meeting and product launch. You will provide administration and logistics support such as issuing purchase orders for items related to events and follow up on payment status.You will monitor the team's corporate assets/ devices and ensure all are in good working condition. You will maintain documents from the execution of signatures by the Board of Directors.You will manage the calendar for Head of Ultrasound, Regional Singapore. You will manage the demonstration inventory by maintaining the latest version in all the demo systems being currently used and get the necessary upgrades or replacements when necessary. You will raise purchase orders and assign assets for all new equipments for Regional Headquarters. You will prepare and process shipment of equipment to other regions upon request.
Your expertise:
Diploma or Bachelor’s degree in Business Administration, Management, or related field.Minimum 5 years of experience in administrative, executive assistant, or management support roles, preferably in a multinational or fast-paced corporate environment.Strong organizational, time management, and multitasking abilities with a high level of attention to detail.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with digital collaboration tools (e.g., Microsoft Teams, SharePoint).Excellent verbal and written communication skills, with the ability to interact professionally at all levels of the organization.Demonstrated ability to handle confidential information with discretion and integrity.Strong problem-solving skills and the ability to work independently as well as collaboratively in a team environment.
To find out more about us, have a look at https://www.siemens-healthineers.com/en-id/products-services.
Who we are: We are a team of more than 73,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways. How we work: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Check our Careers Site at https://jobs.siemens.com/careers As an equal opportunity employer, we welcome applications from individuals with disabilities. We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. Please create a profile within our talent community and subscribe to personalized job alert that will keep you posted about new opportunities. To all recruitment agencies: Siemens Healthineers' recruitment is internally managed, with external support permitted only when a qualified supplier has established a formal contract with us. Unsolicited candidate submissions and referrals, absent a current supplier contract, do not establish consent and are ineligible for fees. We delete and destroy unsolicited information, thus, would recommend you refrain from any such practices. Your adherence to our policies is appreciated.
Apply now for the position of Management Assistant and you will provide high-level administrative and operational support to the team, ensuring the smooth coordination of day-to-day business activities.
Your role:
You will regularly update the team with the latest management mandate regulations related to:You will guide travellers in the booking process. You will arrange and plan the team's travel calendar upon requests and submit the business expense claims for the Head of Ultrasound, Regional SG.You will monitor the monthly mobile expenses and verify expense claims submitted in E2E Concur Application. You will plan, source and visit event venues suitable for upcoming training, strategy meeting and product launch. You will provide administration and logistics support such as issuing purchase orders for items related to events and follow up on payment status.You will monitor the team's corporate assets/ devices and ensure all are in good working condition. You will maintain documents from the execution of signatures by the Board of Directors.You will manage the calendar for Head of Ultrasound, Regional Singapore. You will manage the demonstration inventory by maintaining the latest version in all the demo systems being currently used and get the necessary upgrades or replacements when necessary. You will raise purchase orders and assign assets for all new equipments for Regional Headquarters. You will prepare and process shipment of equipment to other regions upon request.
Your expertise:
Diploma or Bachelor’s degree in Business Administration, Management, or related field.Minimum 5 years of experience in administrative, executive assistant, or management support roles, preferably in a multinational or fast-paced corporate environment.Strong organizational, time management, and multitasking abilities with a high level of attention to detail.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with digital collaboration tools (e.g., Microsoft Teams, SharePoint).Excellent verbal and written communication skills, with the ability to interact professionally at all levels of the organization.Demonstrated ability to handle confidential information with discretion and integrity.Strong problem-solving skills and the ability to work independently as well as collaboratively in a team environment.
To find out more about us, have a look at https://www.siemens-healthineers.com/en-id/products-services.
Who we are: We are a team of more than 73,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways. How we work: When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Check our Careers Site at https://jobs.siemens.com/careers As an equal opportunity employer, we welcome applications from individuals with disabilities. We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. Please create a profile within our talent community and subscribe to personalized job alert that will keep you posted about new opportunities. To all recruitment agencies: Siemens Healthineers' recruitment is internally managed, with external support permitted only when a qualified supplier has established a formal contract with us. Unsolicited candidate submissions and referrals, absent a current supplier contract, do not establish consent and are ineligible for fees. We delete and destroy unsolicited information, thus, would recommend you refrain from any such practices. Your adherence to our policies is appreciated.
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