Recruitment/Posting Title Management Assistant Job Category Staff & Executive Department RSDM-Orthodontics Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey is seeking a Management Assistant within the Orthodontics Department at the Rutgers School of Dental Medicine (RSDM).

The Management Assistant will provide general administrative and management for the Department of Orthodontics. Coordinate office operations and serves as liaison with various units and administrative offices throughout the University.

Among the key duties of this position are the following:

Provide confidential office support to the Senior Management Assistant for the Department of Orthodontics. Work closely with Predoctoral Program Director and Co-Director with coordinating assignments for predoctoral clinic rotation. Serve as liaison with predoctoral students, maintain student clinic assignments according to rotation schedule and keep track of student completion of course requirements and attendance. Reschedules predoctoral student orthodontic rotations in coordination with Clinical Affairs. Coordinate and manage the distribution of patient assignment. Assigns and evenly distributes treatment cases among residents, monitors patient load of each resident, faculty and clinic session. Review patient charts to make sure all consents, signatures and treatment notes have been entered and approved. Screen calls and provides information in accordance with organizational policy. Handles incoming correspondence, makes appointments, schedules meetings, and responds to inquiries. Updates department calendars including, PG academic calendar, Faculty/Staff absence calendar and clinic calendar (axiUm Scheduler). Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement This position requires a fully on-site work arrangement. FLSA Exempt Grade 20S Position Salary $56,827.00 Annual Minimum Salary 55626.00 Annual Mid Range Salary 66422.00 Annual Maximum Salary 78628.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.



Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP