Key Areas of Responsibility:
Manage all office administration tasks, including general office and business supply orders, equipment maintenance, maintenance of files and overseeing general office appearance and repair issues
Serve as the records management coordinator for the organization
Answer phones and direct calls, schedule and organize appointments, meetings, and events
Assist in developing procedures locally in accordance with businesses and practices in CEE district policy
Handle all office contracts (rent, service etc.), assuring compliance with the local CoP & CEE level
Translate into local language, communicate and assist in implementation of company procedures and contracts
Assist in handling personnel or payroll functions, actions, forms and records and coordinate them internally
Support the F&A functions, Procurement related matters, expense reports, archiving & coordination
Support the CEE Procurement team in searching and finding potential suppliers and participate in vendors’ qualification process
Attends and participates in meetings and committees and may take minutes or notes and perform follow-up activities
Supports & coordinates HR admin activities (Absence Manager – updates, monthly reports for payroll, contracts/annexes arrangements, corrections, organizing of signatures, updating of personnel files, car sheets supervising, additional medical insurance updating and communication, employees accident insurance, HR coordination with HRM and employees, preparing of reports, etc).
Required competences:
University degree
Experience as office coordinator or in a similar role
Knowledge of book keeping principles, legal framework and office management systems and procedures
Excellent computer skills - MS Office, “back-office” and accounting software skills will be considered as a plus
Working knowledge of office equipment
Excellent communication and interpersonal skills
Organized with the ability to prioritize and multitask
Native Bulgarian, Fluent in English
How we work together
We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week.
Onsite roles require full-time presence in the company’s facilities.
Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.
About Philips
We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help the lives of others.
• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
If you’re interested in this role and have many, but not all, of the experiences needed, we encourage you to apply. You may still be the right candidate for this or other opportunities at Philips. Learn more about our commitment to diversity and inclusion here.
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