Manager, Business (Housing and Residential Life)
University of Rhode Island
Posting Details Position Information Posting Number SF01958 Job Title Manager, Business (Housing and Residential Life) Position Number 107010 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 12 Pay Grade Range Salary Range: $65,980 - $100,314 Status Calendar Year, Full-time, Permanent Department Information Department HRL Central Office Contact(s) Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by March 7, 2025. Applications received after March 7, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
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BASIC FUNCTION:
Responsible for oversight for all financial matters pertaining to the business functions of the Department of Housing and Residential Life (HRL). Responsibilities include but are not limited to overseeing the accounts payable, accounts receivable, payroll, personnel, capital expenses, reporting, and overall accounting and fiscal related functions.
Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for the financial management and business functions for the department. Maintain direct oversight of financial transactions, accounts payable, accounts receivable, billing, payroll, personnel; etc.
Manage all approvals for payables, receivables, procurement as well as support contract management, as required.
Support annual budget plan processes as well as financial proformas and forecasts as directed by the AVP of HRL and the Chief Business Officer (CBO), Student Affairs.
Direct the preparation of financials reports utilizing key metric and performance indicators. Support strategic initiatives surrounding profitability analysis.
Support financial plans involving capital initiatives ensuring integration with Fund Balance reserve management, operating budgets, and long-term strategic plans.
Provide general direction, supervision, coaching, and development to the fiscal staff to ensure that administrative policies and procedures are being followed and ensure strong stewardship of university and departmental resources.
Serve as liaison with division and university financial operations-related offices including the Controller’s Office, Financial Strategy & Planning Office, Facilities Services, Purchasing, and other areas as appropriate.
Control authorization for administrative data security for financial, procurement, and University software platforms or enterprise databases. Manage signature authorization and account oversight. Responsible for developing digital workflows and automating processes where possible.
Ensure responsiveness and quality service in handling financial inquiries or billing issues from students, parents, and other stakeholders.
Ensure adequate and appropriate internal controls to ensure full accountability of financial processes emphasizing best practices, risk limitations, business continuity plans.
Identify opportunities for revenue enhancement as well as cost containment and efficiencies.
Participate on committees, task forces, and financial meetings as directed.
Participate in the development, implementation, and interpretation of department and University policies.
Supervise preparation of personnel forms, the payroll operation (including time approval for internal payroll), student employment, and tracking of personnel forms.
Maintain records and files, as necessary in accordance with State retention policies.
OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as assigned.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; word processing, database, and spreadsheet software. Excel. PowerPoint.
Required Qualifications REQUIRED:
1. Bachelor’s degree in business administration or related field.
2. Minimum of three years of professional experience in financial management and/or business administration.
3. Demonstrated supervisory experience.
4. Demonstrated organizational skills.
5. Demonstrated experience with budget development, forecasting; and/or financial analytics.
6. Demonstrated strong interpersonal and verbal communication skills.
7. Demonstrated proficiency in written communication skills.
8. Demonstrated advanced knowledge of Excel (i.e., pivot tables, VLOOKUP’s, and queries).
9. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications PREFERRED:
1. Master’s degree in business administration or related field.
2. Demonstrated familiarity with state regulations relevant to university finances, auxiliary services, and housing operations.
3. Demonstrated experience with enterprise databases (PeopleSoft).
4. Demonstrated experience developing or implementing financial procedures (i.e. cash handling, reconciliation, financial tracking, etc.).
5. Demonstrated ability to convey complex information both verbally and in digital formats (e.g. Excel, PowerPoint) to individuals with varying levels of financial education.
6. Demonstrated strategic and financial modeling experience.
______________________________________________________________________________________________
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions This position is not substantially exposed to adverse environmental conditions. Posting Date 02/17/2025 Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/14776 Applicant Documents Required Documents Cover Letter/Letter of Application Resume Other Document - References Optional Documents Supplemental Questions
Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary The search will remain open until the position has been filled. First consideration will be given to applications received by March 7, 2025. Applications received after March 7, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
_______________________________________________________________________________________________________
About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
_________________________________________________________________________________________
BASIC FUNCTION:
Responsible for oversight for all financial matters pertaining to the business functions of the Department of Housing and Residential Life (HRL). Responsibilities include but are not limited to overseeing the accounts payable, accounts receivable, payroll, personnel, capital expenses, reporting, and overall accounting and fiscal related functions.
Duties and Responsibilities ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for the financial management and business functions for the department. Maintain direct oversight of financial transactions, accounts payable, accounts receivable, billing, payroll, personnel; etc.
Manage all approvals for payables, receivables, procurement as well as support contract management, as required.
Support annual budget plan processes as well as financial proformas and forecasts as directed by the AVP of HRL and the Chief Business Officer (CBO), Student Affairs.
Direct the preparation of financials reports utilizing key metric and performance indicators. Support strategic initiatives surrounding profitability analysis.
Support financial plans involving capital initiatives ensuring integration with Fund Balance reserve management, operating budgets, and long-term strategic plans.
Provide general direction, supervision, coaching, and development to the fiscal staff to ensure that administrative policies and procedures are being followed and ensure strong stewardship of university and departmental resources.
Serve as liaison with division and university financial operations-related offices including the Controller’s Office, Financial Strategy & Planning Office, Facilities Services, Purchasing, and other areas as appropriate.
Control authorization for administrative data security for financial, procurement, and University software platforms or enterprise databases. Manage signature authorization and account oversight. Responsible for developing digital workflows and automating processes where possible.
Ensure responsiveness and quality service in handling financial inquiries or billing issues from students, parents, and other stakeholders.
Ensure adequate and appropriate internal controls to ensure full accountability of financial processes emphasizing best practices, risk limitations, business continuity plans.
Identify opportunities for revenue enhancement as well as cost containment and efficiencies.
Participate on committees, task forces, and financial meetings as directed.
Participate in the development, implementation, and interpretation of department and University policies.
Supervise preparation of personnel forms, the payroll operation (including time approval for internal payroll), student employment, and tracking of personnel forms.
Maintain records and files, as necessary in accordance with State retention policies.
OTHER DUTIES AND RESPONSIBILITIES:
Perform other duties as assigned.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; word processing, database, and spreadsheet software. Excel. PowerPoint.
Required Qualifications REQUIRED:
1. Bachelor’s degree in business administration or related field.
2. Minimum of three years of professional experience in financial management and/or business administration.
3. Demonstrated supervisory experience.
4. Demonstrated organizational skills.
5. Demonstrated experience with budget development, forecasting; and/or financial analytics.
6. Demonstrated strong interpersonal and verbal communication skills.
7. Demonstrated proficiency in written communication skills.
8. Demonstrated advanced knowledge of Excel (i.e., pivot tables, VLOOKUP’s, and queries).
9. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications PREFERRED:
1. Master’s degree in business administration or related field.
2. Demonstrated familiarity with state regulations relevant to university finances, auxiliary services, and housing operations.
3. Demonstrated experience with enterprise databases (PeopleSoft).
4. Demonstrated experience developing or implementing financial procedures (i.e. cash handling, reconciliation, financial tracking, etc.).
5. Demonstrated ability to convey complex information both verbally and in digital formats (e.g. Excel, PowerPoint) to individuals with varying levels of financial education.
6. Demonstrated strategic and financial modeling experience.
______________________________________________________________________________________________
ALL REQUIREMENTS ARE SUBJECT TO POSSIBLE MODIFICATION TO REASONABLY ACCOMMODATE INDIVIDUALS WITH DISABILITIES.
Environmental Conditions This position is not substantially exposed to adverse environmental conditions. Posting Date 02/17/2025 Closing Date Special Instructions to Applicants Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/14776 Applicant Documents Required Documents Cover Letter/Letter of Application Resume Other Document - References Optional Documents Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a Bachelor’s degree in business administration or related field? Yes No * Do you have a minimum of three years of professional experience in financial management and/or business administration? Yes No * Do you have demonstrated supervisory experience? Yes No * Do you have demonstrated experience with budget development, forecasting; and/or financial analytics? Yes No * Do you have demonstrated advanced knowledge of Excel (i.e., pivot tables, VLOOKUP’s, and queries)? Yes No * Do you have demonstrated ability to work with diverse groups/populations? Yes No How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other
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