Manager, Contracts Administration & Warranty (Buses) Job ID: 11201 Business Unit: New York City Transit Location: Bronx, NY, United States Regular/Temporary: Regular Department: Regional Bus Company Date Posted: Apr 3, 2025 Description Manager, Contracts Administration & Warranty (Buses) First date of posting: 4/3/2025 Last date of posting: 4/25/2025 Authority: MTA Bus Department: Regional Bus Company Division/Unit: Maintenance, Support & Engineering / New Bus Project Management Location: 750 Zerega Ave, Bronx, NY Reports To: Superintendent Maintenance Hours of Work: As Required Compensation Salary Range: $84,233 – $119,240 (Grade F – 479 hay points) Summary The Manager, Contracts Administration & Warranty is responsible for contract administration including tracking of contracts and warranty claims, extensive interaction with all levels of depot and vendor/contractor personnel, and classifying contracts under the heads of operations, facilities, or FTA funded expenses. Responsibilities + Analyzes and prepares timely reports on the status of contracts in various stages of development, award, production, and delivery. + Reviews various contracts to determine vendor performance, payments, liquidated damages, warranty claim approvals and contract interpretation. + Run queries of work order claims data to identify/report trends and all other documentation related to the administration of the warranty recovery function for all buses for the warranty period (or the specific contracted based terms). + Process and submit warranty claims to the vendors for reimbursement of repair costs; maintain, track, and reconcile warranty claims; update vendor payment for warranty claims. + Perform internal audits to verify that correct information is recorded in various system databases. + Create Warranty Terms and Conditions for New Bus purchases + Participate with development of new bus solicitations in defining the warranty terms and conditions applicable to each procurement. + Review new bus proposals and comment for recommendations. + Visit depots to ensure warranty parts handling, and processes are being applied. + Participate in daily out-of-service calls and conduct analysis on data presented. Education and Experience 1. A baccalaureate degree from an accredited college in business administration, public administration, or management and five (5) years of full-time related professional experience, and at least two (2) years of which must have been in a managerial/supervisory /administrative capacity or 2. A satisfactory equivalent of the combined education and experience requirements. Desired Skills • Knowledge of bus design, shop/depot maintenance procedures, and all types of vehicles presently in use by the Department of Buses / MTA Bus. • Knowledge of contract preparation, solicitation and administration, procurement practices, particularly with negotiated contracts procured through the RFP method, new technology, consultant services and negotiated procurements. • Knowledge of federal, state and local codes and regulations related to contracting, types and forms of contracts, user business processes and public sector procurement regulations. • Excellent oral and written communication skills. • Strong leadership, problem solving and analytical skills. • Experience in Microsoft Office, including Excel, Word and Access. • Knowledge of Spear System. Other Information Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”). Equal Employment Opportunity MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.