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Out of Scope, Permanent, Full-time

Work Location: Regina Head Office

Division: Facilities Management

Pay Range: $97,211 - $129,595

Posting Closes: February 2, 2025

General Accountability 

Responsible for developing, implementing, and managing programs and strategies related to building and interior design such as construction, space management, and real estate management, for the Facilities Management (FM) department. Develops strategies and manages space to make it as productive, comfortable, and efficient as possible to support the activities and demands of the organization. This role is responsible for building positive relationships with various internal and external stakeholders to support the development and implementation of functional use strategies for the organization.  

 

Key Accountabilities 

Note: This section is not intended to be an exhaustive list of duties and responsibilities – other duties and responsibilities may be assigned. 

 

Real Estate Management

Manages the development, implementation, and maintenance of the real estate strategy for both owned and leased locations considering customer requirements and SGI strategic objectives.  

Leads feasibility study and business case development to satisfy stakeholder requirements to determine comprehensive real estate strategies for internal partners. 

Responsible for life cycle management of the real estate portfolio including the assessment, acquisition, and disposition of leased and owned properties by leading internal and external partners in defining needs, conducting analysis, providing recommendations, and project management.  

Leads tenant improvement projects such as renovation and construction for turnkey operations with the appropriate stakeholders as a condition of lease agreements to ensure a fully complaint and occupancy ready space.  

Oversees all aspects of lease administration including relationship management with owners, management of lease terms, operating cost reconciliation, negotiation of lease renewals, and service tickets.  

Manages and oversees all aspects of budgeting, procurement, and vendor management for real estate programs. 

Corporate Facilities Planning

Manages the development, implementation, and maintenance of the strategy for building construction and design to ensure workspace aligns with SGI’s strategic direction. 

Responsible for space management as it relates to interior and exterior design (e.g., architecture, furniture, carpet, paint, kitchen), space configuration, corporate signage, and moves. 

Responsible for lifecycle management of space management and facilities planning assets including planning, acquiring, using, maintaining, disposing, and renewing. This includes managing a comprehensive asset inventory, preventative maintenance, and inspection program.  

Manages the development and execution of short and long-term space management as it relates to SGI’s people strategy requirements at all leased and owned locations.  

Builds positive relationships and collaborates with stakeholders to ensure business area requirements are satisfied.  

Leads project management coordination for building construction and design activities with all stakeholders.   

Manages and designs renovations, construction, continuous improvements, and repairs as it relates to space management functions.  

Develops, implements, and maintains the corporate furniture strategy and framework, including standards, compliance, procurement, and inventory. 

Develops, implements, and maintains the corporate move and relocation strategy and framework, including standards, procedures, and post-move surveys. 

Develops, implements, and maintains the corporate signage strategy and framework, including standards that align to SGI’s official branding guidelines. 

Manages and oversees all aspects of budgeting, procurement, and vendor management for facilities planning programs.  

Participates in and leads various corporate initiatives and committees such as the Art Committee, diversity, equity, and inclusion, and Indigenous engagement as it relates to facilities planning functions.  

 

Project & Vendor Management

Manages, oversees, and supports a wide range of projects assigned to FM that can vary in scope, complexity, duration, financial risk, and follows project management framework and best practices as they relate to facilities planning and real estate management.  

Manages, oversees, implements, and supports the vendor management framework, related processes, and best practices as they relate to facilities planning and real estate management.  

Performs project management activities such as project initiation, project planning, project execution and monitoring, project closeout, and communication with all stakeholders.  

Performs vendor management responsibilities such as vendor onboarding and orientation, performance management, relationship management, closeout and transition, and administration of contract and procurement management.  

Implements and follows established project and vendor management programs as required.  

Participates and collaborates with various internal stakeholders on facilities programs and strategies including building renewal, environmental sustainability, project and vendor management, safety, IT operations, technology, operations, and security.  

Participates as a member of project teams related to FM functions.  

 

People Leadership

Builds a high performing workforce by actively leading human resource activities.  

Ensures development of divisional succession plans.  

Builds a culture of leadership and accountability to effectively deliver on strategic and corporate strategies, ensuring integration with employee performance development and career development plans. 

Drives performance through team members and is committed to leadership development across the company, supporting employees and workforce readiness through mentoring, training, and developmental opportunities. 

 

Corporate Management

Ensures programs and policies are in alignment with corporate, strategic, and divisional strategies.   

Manages risk in area of authority. 

Prepares, reviews, manages and/or approves departmental/divisional budgets. 

Prepares decision requests, decision and/or information items and/or SGI board items.  

Ensures that the Health, Safety and Emergency Management Policy is applied in area of responsibility, including development, implementation and managing of program components specific to departmental health and safety requirements.   

Makes decisions for departmental operations that are efficient, effective and in alignment with strategic direction and priorities. 

Ensures department and program policies, procedures and guidelines are in compliance with applicable federal and provincial legislation and regulations; implements and evaluates changes to legislation and regulations in area of authority.  

Establishes and maintains an effective system of internal controls to support reliable financial reporting and compliance in accordance with applicable laws and regulations within the span of control and communicates the importance of internal controls to staff. 

 

Education and Experience 

Four-year degree from an accredited post-secondary education institution in a relevant field of study such as Business or Architectural Technologies. 

An industry related certification or designation such as Certified Facility Manager (CFM), Real Property Administrator, or Facility Management Professional (FMP) designation. 

Eight years' experience comprised of four years of leadership and four years facilities management planning and real estate management in multijurisdictional locations.  

 

Knowledge, Skills and Abilities 

Knowledge of Federal building regulations i.e., National Building Code, National Fire Code, National Occupational Health & Safety and Accessibility Acts, etc. 

Knowledge of all provincial building regulations in which the corporation has building space (i.e.  Building and Accessibility Standards, Building Legislation and Regulations, etc.). 

Knowledge of facilities management, real estate, project management and construction techniques and processes required to execute projects. 

Knowledge of electrical, mechanical, and structural building systems. 

Knowledge of operations/infrastructure, security, and environmental facilities management functions in order to effectively execute lease functions. 

Knowledge of building permits, zoning bylaw processes, bonding requirements and conditions, and construction insurance in multiple jurisdictions. 

Knowledge of budgeting and variance reporting. 

Knowledge of business processes and how they interact to support the Corporation’s operations. 

Knowledge of organizational units and how they interact to support the corporation’s operations. 

Ability to identify space requirements based on business/industry demographics and align the appropriate location and design to achieve corporate needs. 

Ability to read and understand technical drawings and specifications. 

Pay Range:$97,211.00 - $129,595.00

Posting Close Date:

February 2, 2025

As you prepare to submit your application, and cover letter if applicable, please highlight the achievements that demonstrate why you're a great candidate for this role.