Job Details:
Permanent Full Time Non-Union

Posting Status:
Open to all current Town of Oakville employees and external applicants

Closing Date:
Applications for this position must be received at by no later than 11:59pm on February 26, 2025.

We offer:

A hybrid work schedule 

A defined benefit pension plan (OMERS)

Comprehensive health plan complemented with life and disability insurance

 A progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things

 

Reporting to the Senior Manager, the Manager, Planning will lead a team of professionals in processing, evaluating and making recommendations on planning matters and development applications made pursuant to the Planning Act. The Manager will also provide professional planning advice to Council.  

 

What can I expect to do in this role?

As the Manager, Planning you will: 

Lead a team of professionals, including technical review staff on the district team from other sections and departments, to efficiently coordinate and process a full range of development applications.Ensure stakeholder and public input, appropriate technical review, analysis and evaluation in accordance with all legislative requirements, and ensure that the town’s policies and standards are met.Provide leadership, supervision and work prioritization to ensure effective service delivery, fiscal responsibility, and community needs are met.Manage HR matters within a unionized environment, including staff recruitment, training, coaching, and performance evaluation responsibilities. Oversee the processing of development applications, ensuring compliance with legislative requirements and alignment with town policies and standards.Lead and coordinate the preparation of reports on development applications and other planning matters.Where necessary, represent the department at Council meetings, regional and agency meetings, committee meetings, and public meetings and respond to stakeholder and public comments and inquiries.Attend Ontario Land Tribunal (OLT) hearings as an expert witness and mentor staff in preparation for OLT hearings.Ensure co-ordination of posting development applications to the website and regular updates to the website as required.Assist in the development and management of the annual departmental budget.Establish the overall goals and objectives for the Planning District, develop the work program, identify areas of improvement and change.Monitor the status of business plan objectives and budgets on an ongoing basis.Manage the District’s earned revenue, including monthly, quarterly and annual reports.Oversee tracking of planning files in AMANDA, ensuring regular updating, improvements, and co-ordination with finance and the strategic business support group on application forecasting fees and earned revenue for budgeting.Manage the administration of the district team, including overseeing the administrative support staff, ensuring support for their work, and providing ongoing training.Continually assess and recommend improvements to current corporate development review policies and practices to ensure compliance with legislative requirements, Council direction and current trends. Administer short-term studies related to development processing issues that assist in processing development applications.Respond to development inquiries from the public, landowners, consultants, development industry, other public or private agencies, and Council.Liaise with other municipalities and departments on various planning related matters and participate by providing planning and research input.Develop, track, and prepare annual reports on key performance indicators to support operational objectives.Map and document key processes; monitor consistency in services provided; identify opportunities for improvement, implement and monitor results; oversee the production of procedure manuals.Performs other duties and special projects as assigned.

How do I qualify?
  

A bachelor’s degree in urban planning or other related field, along with a minimum of 8 years of progressive leadership experience.Full membership in OPPI is required, and full membership in CIP is an asset.Highly developed understanding of municipal government and service delivery.Demonstrated knowledge and effective application of urban planning best practices.Proficiency in Microsoft Office Suite and Planning technology systems/platforms.Self-motivated, detail-oriented and adaptable, with strong organization skills and the ability to manage multiple tasks in a fast-paced team environment.Excellent written and verbal communication, problem-solving, time management, organizational, and research skills, combined with creativity and innovative approach to problem solving.

Strong political acuity, sound judgment, and discretion when handling confidential information.

Additional Core Knowledge Required for Success:

Current and future practices, trends, technology and information related to current planning in Ontario.Acts, regulations and directives as these apply to planning in Ontario, including but not limited to the Planning Act, Municipal Act, Heritage Act, Development Charges Act.Government decision-making processes.Analytical, facilitation and negotiation techniques.Planning methodologies and how to facilitate successful outcomes.How to communicate and engage others, deliver quality customer service, and with a demonstrated ability to manage community engagement.Leading and inspiring innovation and the adoption of best practices.

 

In addition, your experience demonstrates the following manager leadership competencies:

Strategic Thinking – innovating through analysis and ideasEngagement – mobilizing people, organizations, partnersManagement Excellence – delivering results through action management, people management and financial managementAccountability and Respect – serving with integrity and respect

Click on the to view the competencies for the Manager level.

Corporate Values:

Teamwork, accountability, dedication, honesty, innovation and respect

DATED: February 4, 2025
 

This job profile reflects the general requirements necessary to perform the principal functions of the job. This does not include all of the work requirements of the job. Applicants are required to demonstrate through their application and in the interview process that their qualifications match those specified. Applicants may also be required to undergo testing.

 

We thank all applicants and advise that only those selected for an interview will be contacted.

 

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