Manager, Specification Writer
CDM Smith
CDM Smith is an engineering and construction firm delivering legendary service, smart solutions for the environment and infrastructure, and an unmatched experience for our clients and employees. Our firm works with clients around the world to implement solutions to meet current and future needs. CDM Smith is not considering consulting firms for this position.
We are open to hybrid schedules for this position. This position can be based out of any CDM Smith US-based office with a preference for our offices located in Orlando, Raleigh, Dallas, Boston, or Atlanta.
Management Tasks:
- Manages Specifications Writing Team that focuses on Quality Assurance for construction specifications on Design Projects for all multiple business units including our technical services (TSU), construction (CCI) and federal (FSU). Builds customer centered team focus within QA requirements.
- Conducts regular meetings to advance team communication, task sharing and best practice coordination.
- Monitors, updates and maintains the master specifications library in partnership with other specification writers, and discipline leaders. Undertakes specific management of Divisions within the firm Library in role of Knowledge Keeper.
- Recommends updates to specifications related policies and procedures.
- Monitor Viva Engage and other firmwide communication portals for spec issues and questions.
- Creates, updates, and maintains specification section development tracking.
- Develop and publicize systems for coordination with subconsultants.
- Recruit, interview, and assist in hiring and onboarding new employees (with the TDM and RTL) to support project workload and overall firm growth.
Strategic Tasks:
Provides strategic planning on issues facing the preparation of the firm’s construction specifications. This can include:
- Evaluation of Digital platforms for delivering specs and integration with other firm software including Revit and ProjectWise.
- Coordination and training of NAU administrative staff to prepare specs.
- Connecting and participating with CSI events and professional developments.
- Maintaining and advancing best practices for spec preparation.
- Preparing processes for proposal budgets and scopes.
- Maintaining relationship with OGC on the legal aspects of specs including various contract types.
- Working with Project Managers to schedule spec tasks on projects.
- Working with Project Managers to understand impact of funding regulations such as AIS, BABAA, etc., on project manuals.
- Train, mentor, and encourage staff in developing spec writing proficiency and convey the importance of the specifications in concert with project delivery models.
Specification Writing Tasks:
- Works with project design staff to write, edit and coordinate use of basic to advanced project technical specifications related to the engineering and architecture professions, using multiple specification platforms: MasterSpec, SpecsIntact, SpecPoint or client based content.
- Coordinates review of Division 00/01 with project managers and firm’s counsel. Can include integrating client front ends or generating EJCDC, DBIA or AIA front ends.
- Incorporates appropriate federal, state, and local requirements (including state or federal funding agency checklists, if applicable).
- Leads the quality checking process for the project technical specifications.
- Provides regular updates to each project’s PM, PTL and design engineers.
- Reviews project drawings for specification continuity.
- Participates in writing new master specifications for the firm’s library as needed.
- Develops, maintains, and updates project specifications table of contents (TOC) based on section lists received from each discipline.
- Uploads specifications sections into specifications systems (ex: ProjectWise) Compiles and maintains a complete project manual to be used for duplication and ad hoc reporting.
- Coordinates the work of intermediate and entry level spec writers on assigned projects.
- Confirms and coordinates with administrative staff in preparation of documents for submittals.
- Liaison for project engagement with specification software platforms.
- Assist with project contract language and proposals.
- Performs ad hoc duties as required.
We are open to hybrid schedules for this position. This position can be based out of any CDM Smith US-based office with a preference for our offices located in Orlando, Raleigh, Dallas, Boston, or Atlanta.
Management Tasks:
- Manages Specifications Writing Team that focuses on Quality Assurance for construction specifications on Design Projects for all multiple business units including our technical services (TSU), construction (CCI) and federal (FSU). Builds customer centered team focus within QA requirements.
- Conducts regular meetings to advance team communication, task sharing and best practice coordination.
- Monitors, updates and maintains the master specifications library in partnership with other specification writers, and discipline leaders. Undertakes specific management of Divisions within the firm Library in role of Knowledge Keeper.
- Recommends updates to specifications related policies and procedures.
- Monitor Viva Engage and other firmwide communication portals for spec issues and questions.
- Creates, updates, and maintains specification section development tracking.
- Develop and publicize systems for coordination with subconsultants.
- Recruit, interview, and assist in hiring and onboarding new employees (with the TDM and RTL) to support project workload and overall firm growth.
Strategic Tasks:
Provides strategic planning on issues facing the preparation of the firm’s construction specifications. This can include:
- Evaluation of Digital platforms for delivering specs and integration with other firm software including Revit and ProjectWise.
- Coordination and training of NAU administrative staff to prepare specs.
- Connecting and participating with CSI events and professional developments.
- Maintaining and advancing best practices for spec preparation.
- Preparing processes for proposal budgets and scopes.
- Maintaining relationship with OGC on the legal aspects of specs including various contract types.
- Working with Project Managers to schedule spec tasks on projects.
- Working with Project Managers to understand impact of funding regulations such as AIS, BABAA, etc., on project manuals.
- Train, mentor, and encourage staff in developing spec writing proficiency and convey the importance of the specifications in concert with project delivery models.
Specification Writing Tasks:
- Works with project design staff to write, edit and coordinate use of basic to advanced project technical specifications related to the engineering and architecture professions, using multiple specification platforms: MasterSpec, SpecsIntact, SpecPoint or client based content.
- Coordinates review of Division 00/01 with project managers and firm’s counsel. Can include integrating client front ends or generating EJCDC, DBIA or AIA front ends.
- Incorporates appropriate federal, state, and local requirements (including state or federal funding agency checklists, if applicable).
- Leads the quality checking process for the project technical specifications.
- Provides regular updates to each project’s PM, PTL and design engineers.
- Reviews project drawings for specification continuity.
- Participates in writing new master specifications for the firm’s library as needed.
- Develops, maintains, and updates project specifications table of contents (TOC) based on section lists received from each discipline.
- Uploads specifications sections into specifications systems (ex: ProjectWise) Compiles and maintains a complete project manual to be used for duplication and ad hoc reporting.
- Coordinates the work of intermediate and entry level spec writers on assigned projects.
- Confirms and coordinates with administrative staff in preparation of documents for submittals.
- Liaison for project engagement with specification software platforms.
- Assist with project contract language and proposals.
- Performs ad hoc duties as required.
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