Job Posting Title:

Manager

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Hiring Department:

Texas Advanced Computing Center

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

PICKLE RESEARCH CAMPUS

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Job Details:

General Notes 

The Texas Advanced Computing Center (TACC) at The University of Texas at Austin is one of the leading supercomputing centers in the world, supporting advances in computational research by thousands of researchers and students. TACC staff help researchers and educators use advanced computing, visualization, and storage technologies effectively, and conduct research and development to make these technologies more powerful, more reliable, and easier to use. TACC staff also educate and train the next generation of researchers, empowering them to make discoveries that advance knowledge and change the world.

The Texas Advanced Computing Center fosters a culture of innovation, passion, and fun by encouraging staff members to actively collaborate to investigate the latest technologies, team up for charities, and celebrate successes together. TACC promotes a healthy workplace by helping employees achieve balance between their personal and professional lives to increase employee engagement, job satisfaction, and overall well-being. 

If you are not sure that you’re 100% qualified, but up for the challenge – we want you to apply. We believe skills are transferable and passion for our mission goes a long way.

Candidates will need to upload a resume, letter of interest, and the names of three references to apply for this position. 

UT Austin offers a competitive benefits package that includes:  

100% employer-paid basic medical coverage Retirement contributions  Paid vacation and sick time Paid holidays 

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Must be eligible to work in the US on a full-time basis for any employer without sponsorship.

Purpose

Position oversees a team of administrative professionals and ensures the efficient operation of all business functions within the unit. This role is split between leadership responsibilities for administrative staff and handling high-level administrative tasks focused on large, complex purchase orders, business contracts, and problem-solving for internal and external stakeholders.

Responsibilities

Team Leadership & Staff Supervision:

Lead, supervise, and mentor a team of administrative staff to ensure optimal performance and professional growth.Manage day-to-day team operations, including time and task management, performance evaluations, and coaching. Set performance goals, and address performance-related issues.Ensure smooth and efficient execution of business functions such as travel, purchasing, event coordination, and entertainment expenses.Coordinate, oversee, and document departmental processes to ensure compliance with policies and efficiency in operations.Act as the primary point of contact for administrative staff regarding questions, guidance, and issue resolution.Identify opportunities for improving administrative processes and implement solutions to enhance efficiency.Foster a positive, collaborative, and productive team environment.

High-Level Administrative, Purchasing & Contract Management:

Manage complex purchase orders, business contracts, and higher-level administrative tasks.Serve as the primary contact for troubleshooting and resolving issues related to administrative processes, contracts, and purchasing.Oversee the development, negotiation, and execution of business contracts, ensuring all legal, financial, and compliance aspects are met.Ensure accurate documentation, tracking, and reporting of business expenses, purchases, and contracts.Collaborate with internal and external stakeholders to provide problem-solving support for a variety of administrative and operational challenges.Provide high-level administrative support to senior management as needed, including scheduling, coordination, and special project management.

 Required Qualifications Bachelor’s degree and three years of professional administrative experience, or high school graduation or GED and seven years of professional administrative experienceDemonstrated experience in administrative roles within an organization, showing a progression of responsibilities over timeStrong working knowledge of Microsoft Office SuiteExcellent time management, project, and planning skillsExcellent organization and decision-making skillsExcellent written and verbal communication skillsAbility to prioritize work and work of othersCapacity to manage and balance set of responsibilities effectively

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications Master’s degreeMore than three (3) years of direct supervisory experienceCertified Public ManagerPMP Certification from Project Management InstituteDemonstrated experience with UT purchasing (including Cost Justification Worksheets, Exclusive Acquisition Justifications, PB3 and PB4) and budgeting rules, procedures and business systemsDemonstrated experience with UT Austin travel rules, procedures, and business systemsDemonstrated experience with Contracts+Demonstrated experience with procurement card reconciliationDemonstrated experience in researching and interpreting policiesDemonstrated knowledge of UT accounting systems and Uniform Guidance for purchasing rules and documentation, understanding cost allowability for various funding sources including state, federal and private funds.Demonstrated experience providing guidance to staff and faculty on appropriate use of fundsDemonstrated knowledge of UT Austin policies and proceduresMastery of UT's DEFINE system

Salary Range

$80,000 + depending on qualification

Working ConditionsTypical Office EnvironmentRepetitive use of a keyboardLimited, occasional evening or weekend hours

Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.