The Manager, Accounting coordinates monthly General Ledger closing and leads assigned accounting staff. The incumbent will review interface between the General Ledger system and the Accounts Payable, Grants, Fixed Assets, Payroll, and Accounts Receivable subsystems, and maintain the General Ledger system, including Master File maintenance. This position collaborates with stakeholders across the Institute, including Philanthropy, Facilities, and departmental leadership throughout the Operational areas to ensure accuracy of financial statements and proper oversight of financial controls.
Responsibilities1. Coordinate monthly and year-end General Ledger closings. Assist in more complex areas of accounting and processes. Manage the preparation of monthly financial statements and net assets schedules.
2. Review monthly and quarterly account reconciliations for all balance sheet accounts.
3. Oversee the maintenance of the fixed assets system. Prepare the depreciation schedule and reconcile the fixed assets system with the general ledger system.
4. Oversee the interfaces between the Payroll, Accounts Payable Grants, Fixed Assets, and Accounts Receivable subsystems and the General Ledger system. Oversee the master file structures for all common general ledger files in these systems.
5. Manage the revenue recording process in Accounts Receivable subsystem.
6. Assist with external audits and reporting requirements such as the annual audit, 990’s, Medicare Cost reports, and others as needed.
7. Analyze monthly activity and prepare and review monthly general and standard journal entries.
8. Maintain a strong control environment including required records, reports, and files.
9. Collaborate with stakeholders across the Institute, including Philanthropy, Facilities, and departmental leadership of Operational areas to ensure accuracy of financial statements and proper oversight of financial controls.
10. Perform balance sheet and income statement analysis during and post close to identify errors, omissions and unusual trends which may require further collaboration with Financial Planning & Analysis and department Finance.
11. Respond to department inquiries and questions through research.
12. Identify process improvements and work with staff and senior to implement. Lead team through department goals including implementation of a shortened close timeline, system enhancements, automation of reporting and cash reporting, and increasing controls across the department.
13. Supervise assigned staff, including performance management through constructive feedback, training and development, and preparation and delivery of both annual and ongoing feedback.
14. Prepare monthly close calendar, close checklist and account reconciliation checklist and ensure updated by staff on a regular basis. Use these tools to monitor status of close.
QUALIFICATIONS:
CPA – Strongly Preferred
EDUCATION:
Bachelor's Degree in Accounting or related discipline required.
EXPERIENCE:
• Minimum four years of experience in Accounting or Finance required.
• Relevant experience in a non-profit setting preferred.
• Minimum two years of supervisory experience preferred.
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