Marketing Coordinator Job Description **Marketing Coordinator - Indianapolis [hybrid/onsite]** **_Come join a team that makes a difference here and around the world!_** **_Peerless Pump Company, an Indianapolis based subsidiary of Grundfos,_** is seeking a **Marketing Coordinator** to join its **Marketing and Communications Team** . Founded in 1923, Peerless Pump Company is a US-based manufacturer of horizontal and vertical centrifugal pumps for fire, industrial, and municipal applications. With pump installations in 145 countries, Peerless is globally recognized for engineering tough, reliable, and versatile pump solutions with extensive flow and pressure capabilities. From our production facilities in Indianapolis and Houston to our service centers in Lubbock and Fresno, Peerless pumps are designed to protect people and property from fire and to bring water where it’s needed most. Our product quality is second to none, but it’s our people who’ve made us Peerless for over 100 years. Our legacy of innovation is fueled by attracting, training, and retaining employees from diverse backgrounds. With competitive benefits and a strong emphasis on development, growth, and innovation, Peerless employees come seeking a job but stay to build a career. **What is the job about?** The **Marketing Coordinator** will be responsible for coordinating marketing assets and deliverables for tradeshows, campaigns, and events. The person in this role maintains the request queue and coordinates with internal teams and vendors. This position reports directly to the Head of Marketing and will operate in a hybrid capacity out of the **Indianapolis, I** N facility (office onsite 3 days/week minimum). **_Relocation for this position cannot be supported and qualified candidates must have authorization to work in the USA without support._** **_Your main responsibilities:_** **Tradeshow Support:** + Partner with business unit leads to create an annual tradeshow calendar and manage to the forecasted budget for each tradeshow. + Collaborate with Regional Sales Managers and/or BU leaders to align on booth design and identify marketing deliverables that need to be created or coordinated. + Coordinate with vendors to produce assets, design booth, and manage freight for displays. + Track and analyze the performance of tradeshows and other customer events, providing insights and recommendations for future improvements. + Full tradeshow coordination required for 2-3 large, national tradeshows per year. Collateral-only support (coordinating banners, display materials) for 6-8 regional tradeshows per year. **Internal Communication:** + Partner with the Senior Management Team and coordinate one all-company, annual employee event. + Lead the internal Employee Activity Committee. Coordinate with committee members to create and execute against an annual calendar. + Maintain the marketing request queue, ensuring timely and efficient handling of requests from internal teams. + Coordinate with internal teams to gather information and materials needed for marketing initiatives. + Provide regular updates to the Head of Marketing and other stakeholders on the status of ongoing projects. **Vendor Management:** + Coordinate deliverables with marketing vendors. + Maintain strong relationships with vendors to ensure quality and cost-effectiveness. + Oversee the Peerless Pump online store. + Evaluate vendor performance and provide feedback to ensure continuous improvement. + Monitor spend. **Administrative Support:** + Manage marketing-related administrative tasks, such as scheduling meetings, preparing reports, and maintaining records. + Assist with budget tracking and financial reporting for marketing activities. + Support the Head of Marketing with various tasks as needed. **_Key Success Factors_** + Tradeshow Support: Number of events coordinated per year, budget adherence, attendee feedback + Vendor Management: Quality and timeliness of deliverables from vendors, cost savings, vendor feedback + Communications: Engagement metrics, timeliness and overall quality of work + Administrative Support: Ability to meet deadlines for reports and deliverables, accuracy of work, continuous growth in relevant skills and competencies, proactive with suggestions for improvements and new ideas. **_Posting, Reporting, and Work Relations_** **Internal Stakeholders** 1. Head of Marketing + Description: The Head of Marketing oversees the entire marketing department, setting strategic direction and priorities. They are responsible for ensuring that marketing efforts align with the company's overall goals and objectives. + Interaction: You'll provide regular updates on project statuses, budget tracking, and performance reports. You'll also assist with various tasks as needed to support the Head of Marketing. 2. Business Unit (BU) Leads + Description: BU Leads are responsible for specific product lines or business segments within the company. They focus on driving growth and achieving targets for their respective units. + Interaction: You'll collaborate with BU Leads to create the annual tradeshow calendar, tradeshow budgets, align on booth design, and identify marketing deliverables. This ensures that marketing efforts are tailored to the needs of each business unit. 3. Regional Sales Managers + Description: Regional Sales Managers oversee sales activities within specific geographic regions. They work to achieve sales targets and build relationships with customers in their areas. + Interaction: You'll work closely with Regional Sales Managers to align on booth design and marketing deliverables for tradeshows and other marketing activities. This collaboration helps support sales efforts and ensures that marketing materials effectively promote products and services. 4. Internal Teams (HR, Senior Management Team, Employee Activity Committee, Sales) + Description: These teams are the primary stakeholders for internal communications. + Interaction: You'll coordinate with these teams to gather information and materials needed for marketing and communications initiatives. This ensures timely and efficient handling of marketing requests and maintains alignment with the overall marketing strategy. 5. Employees + Description: These groups are the primary recipients of internal communications - employees, interns, and consultants. + Interaction: You’ll create and distribute communications to these groups using email, Viva Engage (previously, Yammer), in-person updates, presentations, meetings, events, etc. **External Stakeholders** 1. Vendors + Description: Vendors provide various marketing services and products, such as printing, booth design, and promotional materials. They are essential partners in executing marketing activities. + Interaction: You'll coordinate with vendors, maintain strong relationships, oversee the production of marketing assets, and manage freight for displays. This ensures quality and cost-effectiveness of marketing materials and services. 2. Event Organizers + Description: Event organizers are responsible for planning and managing tradeshows and other events. They handle logistics, venue arrangements, and overall event coordination. + Interaction: You'll coordinate logistics for tradeshows and events, including booth setup, asset delivery, and for 2-3 shows per year, you’ll provide on-site support. This ensures smooth execution of events and maximizes the impact of marketing efforts. 3. Customers and Prospects + Description: Customers and prospects are the target audience for marketing campaigns and tradeshows. They include existing clients and potential new customers who may be interested Peerless Pumps products and services. + Interaction: While your interaction with customers and prospects is indirect, you'll track and analyze the performance of campaigns and tradeshows to provide insights and recommendations. This helps generate leads, build brand awareness, and support sales efforts. **Your background** **_We imagine that you have:_** + Bachelor’s degree in Marketing, Hospitality, Communications, or Business Management *required + Comparable experience in lieu of post secondary degree may be considered + One year experience in marketing planning, event planning, or tradeshow coordination *required + Project management experience *preferred + Strong organizational and multitasking abilities to handle multiple events simultaneously + Excellent communication and interpersonal skills to interact with internal teams and external partners + **_Competencies_** + Proficiency in budget management and reporting + Proactive contributor + Ability to work under pressure and meet tight deadlines + Detail-oriented with creative problem-solving skills **_Work conditions_** + Hybrid position (at least 3 days per week in the Indianapolis, IN office) + Mostly office work + US-based travel; usually 6-10 times/year (2-5 days per trip) average **What’s in it for you?** **What are your goals?** Here at Peerless it’s our mission to enable you develop and fulfil your aspirations, both career and personal. You’ll find that your fresh ideas will be welcomed and make a difference in how we conduct our business. **_In addition, your day-to-day benefits as a regular, full-time employee include:_** + 5 paid holidays; + paid time off for volunteering; + up to 20 paid vacation days a year accrued by date of hire. + Competitive medical, dental, and vision plans; 401(k)-match program. + Annual bonuses, parental support, engaging team buildings. + Diverse, inclusive environment with employee-led forums offering colleagues a safe place to connect and share openly. + Long-term career development with regular dialogue, as well as continuous learning and development opportunities. + Access to the modern Grundfos Academy to pursue further both personal and professional development. + Diverse, inclusive environment with employee-led forums offering colleagues a safe place to connect and share openly. **_Do you want to learn more?_** If you have questions or would like to know more about this position, please contact Recruiter at bhummel@peerlesspump.com If this job sounds interesting, please send your resume and cover letter by clicking **“Apply”** . **_Relocation for this position cannot be supported and qualified candidates must have authorization to work in the USA without support._** **_We look forward to hearing from you._** If you would like to dig deeper into the Peerless universe, please visit us and check out why our employees are Peerless. I am PEERLESS! (https://www.youtube.com/watch?v=DD8lv\_BIjk4) **_Peerless participates in E-verify and is an Affirmative Action, Equal Opportunity Employer. All positions subject to post offer drug screening and background checks._** Peerless needs and welcomes professional people from all corners and backgrounds by providing equal employment opportunities for all applicants and employees and prohibits discrimination and harassment of any type. Employment decisions at Peerless and Grundfos are based on business needs, job requirements, and individual qualifications without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. All qualified applicants are encouraged to apply. Learn more about your rights as an applicant and pay transparency. Accommodations are available for applicants with disabilities. Information at a Glance **Job details** Application deadline: Workplace: Hybrid (office and home-working) Job Location: Indianapolis, Indiana, United States Contract Type: Full-Time Employment Type: Regular