The Marketing Support Specialist is responsible for planning, coordinating, and executing marketing activities related to conferences and client events, as well as other coordination efforts that support the Marketing Leadership Team. This role directly supports the Corporate Marketing Administrator and assists the Sales and Marketing Leadership teams as needed to ensure successful event management, from initial planning to post-event analysis. The role provides a foundation for a rewarding career in marketing and offers opportunities for skill development and professional growth in a dynamic work environment. If you have a passion for marketing and event planning and enjoy working in a fast-paced setting, this could be the perfect role for you!
Responsibilities Provide support for the Managing Director of Marketing and the Marketing Leadership teamLead national conference event management, including travel, negotiating hotel block contracts, venue site tours, venue selection and large and small-scale client event organizationCoordinate and track organization engagement, sponsorships and corporate membershipsSupport the Communications team with implementing marketing campaigns to promote conferences, including email marketing, social media, and other digital channelsManage client invitations, track attendance, and ensure a positive experience for all attending a Carollo conference eventConduct post-event evaluations to assess the success of the event and identify areas for improvementWork closely with Regional Sales teams, Business Development Managers, and Geographic Leads to support their organizational engagement, conference and event-related needsUpdate and maintain the CRM database to ensure accurate and up-to-date information on leads, contacts, and marketing activitiesManage the organization’s conference and event materials, including banners, company information and other promotional materials including the company storeOther duties as assigned Qualifications High school diploma7+ years minimum of administrative experience, with a marketing focusAbility to prioritize, manage multiple projects simultaneously, make decisions, and meet deadlinesStrong creative problem-solving skills, with attention to detailExcellent interpersonal and communication skillsProven experience in managing events, including logistics and vendor negotiationsAbility to work independently as well as on a teamAbility to travel approximately 20-30 days a yearKnowledge of Customer Relationship Management SystemsKnowledge of Microsoft Excel, Microsoft PowerPoint, and Microsoft Word Preferred Qualifications Bachelor’s degree in design, visual arts, business, marketing, english, communications, or a related field10+ years of experience in creative marketing, administrative and/or event managementDemonstrated versatility and experience in the areas of print media, digital communications, and multimedia technologies Pay Range$30.00 to $48.00 an hour. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.
Other Compensation and BenefitsCarollo is committed to providing employees with a competitive, comprehensive benefits program that provides the support employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services, discount programs, and a Lifestyle Reimbursement Account. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available. Eligibility for benefits varies based on employment status.
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