The position is responsible for receiving, storing, monitoring, issuing of all items (assets, stocks and non-stocks). Replenishment of buffer stocks, conducts inventory and asset count, tagging, disposal of written-off assets, recording and documenting all these transactions.

Responsibilities:

Inspects, counts and receives all deliveries from Suppliers including progress billing (services). Checks the delivered items against Purchase Order (PO) and Delivery Receipt (DR) or Invoice; Advises the end user / inspector for the conduct of inspection; Generates and prints Inspection Receiving Report (IRR) via ERP for conforming items and receipt of complete supporting documents; Coordinates return of non-conforming items to Buyer. Use Supplier Return Form (Non-Conformance Report) as its documentation; Returns excess deliveries upon practical inspection of quantity; Stores the items in proper location/storage area; Submits the complete document package to AP Accounting for payment processing Receives and evaluates items/materials returned/transferred from site/plant/field warehouse to main warehouse using the Material Return Slip (MRS). Informs source of any discrepancy regarding the transfers/returns. Issues materials for withdrawal as requested using the ERP or Manual Issue Slips as its documentation if the system encounters a problem. Prepares requisition for replenishment of approved buffer stocks to be reviewed by immediate Supervisor and approved by Department Head. Receives and checks Requisitions from end-users and checks availability of the requests. Issues available items to end-users with proper documentation. Labels or engraves tag number for new tools & equipment delivered and registers it in the Fixed Assets Logbook. Prepares Fixed Assets Movement and Accountability Sheet (FAMAS) and forwards to Fixed Assets Accountant for recording in the Fixed Assets Module. Maintains a file of Fixed Assets Movement and Accountability Sheet (FAMAS) individually for every regular employee or group. Checks returned tools and equipment and classifies it if in good condition, defective/damaged but repairable, and beyond or uneconomical to repair. Assesses defective tools & prepares Asset Disposal Certificate for approval for write off of unusable tools & equipment. Responsible for the disposal of written-off items. Monitors all Tools and Equipment that were sent out for repair. Conducts 100% physical inventory count annually and random count quarterly then reconcile with record. Conducts physical count of all Accountability as per schedule then reconcile with record. Maintains accurate record of gas cylinders and conducts once a month confirmation with supplier for borrowed cylinders. Tracks borrowed cylinders by end-users at site. Monitors and updates consigned materials. Maintains all records, documents and files related to his assigned task. Reports any abnormalities or problems encountered in the performance of his duty. Receives and evaluates items/materials returned/transferred from site/plant/field warehouse to main warehouse using the Material Return Slip (MRS). Informs source of any discrepancy regarding the transfers/returns.