HeartFlow is looking for a department coordinator to support our medical affairs team.  We are on a trajectory for growth and there is a lot of opportunity to grow alongside the company.

Job Responsibilities:

Gather updates from team for weekly field communication Open and track POs through internal process Submit & track invoices for payment Process grants and follow up on approvals and payments Reconcile credit card expenses for transactions and other expenses as needed through the Concur system Process, send & track HCP contracts. Work with legal partners on updates to language. com data cleanup and updates to blackthorn programs Digital Education administrative support Internal meeting logistics support including small room blocks, ordering meals, booking office meeting rooms, etc. Support back end of zoom webinars for virtual programs. Support Open Payments reporting. Conduct other administrative tasks for the Medical Affairs team.

Skills:

Preferred experience in the medical device or pharmaceutical industry working with Health Care Professionals (HCPs). Excellent organizational, time management and written/verbal communication skills along with the ability to manage and prioritize multiple programs at once. Must be detail-oriented and a self-starter that can work independently in a work from home environment.

Parameters:

Ability to travel within the US up to 3 times per year. 100% Remote position based in the US

A reasonable estimate of the base salary compensation range is $55,000 to $80,000 per year, cash bonus, and stock options.