Under general supervision, the incumbent will perform work within one or more of the functional areas within Medical records. Responsible to maintain patient files and perform a variety of related clerical duties including transcription support, performs chart location and tracking, provides release of health information to various parties, and ensures accuracy and completeness of the medical record.

Essential Job Functions

• Supports and models behaviors consistent with Billings Clinic’s mission, vision, values, code of business conduct and service expectations. Meets all mandatory organizational and departmental requirements. Maintains competency in all organizational, departmental and outside agency standards as it relates to the environment, employee, patient safety or job performance.
• Electronic submission of medical records; Prepares patient paper medical records, scans and indexes into electronic medical records system (single document and batch scanning)
• Quality Control; verifies that all paper scanned documents scanned contain good electronic image quality. Validation of correct patient, electronic medical record folder hierarchy and encounter before finalizing into electronic medical record.
• Answers telephone and is responsible for responding to a variety of requests to include but not limited to: accurately fill requests; requests for patient charts; and other information as may be needed. Responds to requests for patient charts in a timely manner by pulling, logging and sending the chart to the appropriate requestor.
• Determines and appropriately logs medical records to correct location. Locates medical record(s) utilizing software such as Mysis and microfilm. Responsible for chart control through data entry into computer when records change locations. Locations are required to accurately maintain information of records if needed to quickly retrieve record for treatment or physician completion.
• Locates and retrieves stored documents maintained in storage, Baker or on microfilm.
• Prints out various computer lists, appointment lists, dictation lists, “charts logged out” lists, “charts logged in” lists, and transcription documents.
• Identifies needs and sets goals for own growth and development; meets all mandatory organizational and departmental requirements.
• Maintains competency in all organizational, departmental and outside agency safety standards relevant to job performance.
• Performs other duties as assigned or needed to meet the needs of the department/organization.

Minimum Qualifications

Education

• High school graduate or equivalent

Experience

•  One year of work experience in a hospital, physician clinic or other related medical area, preferred

Or an equivalent combination of education and experience relating to the above tasks, knowledge, skills and abilities will be considered